Job Description

Country

South Africa

Location

South Africa

Employer company

TotalEnergies Renewables Southern Africa

Domain

Operations

Type of contract

Fixed term position

Duration of contract

12

Duration unit

Months

Experience

Minimum 3 years

Candidate Profile

Successful candidate must have the following requirement:

• A formal qualification in administration or accounting is preferable.

• Minimum of 5 years of experience in the Energy or Construction industry as a Document Controller. REIPPPP experience is highly recommended.

• Proven experience with Electronic Document Management System (EDMS)

• Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors will be required.

• Knowledge of engineering documents and approval processes within projects.

• Working knowledge and experience in different types of filing systems and good communication and interpersonal skills

• Willingness to be located at the Construction site during the construction period

• Computer skills MS Office, Word, Excel, Outlook, Microsoft Teams/SharePoint

• Attention to detail

• Able to work independently

• Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors will be required.

• Knowledge of engineering documents and approval processes within projects.

• Working knowledge and experience in different types of filing systems and good communication and interpersonal skills

• Willingness to travel

• A valid Driver's license

• Excellent skills in problem solving, team building, ingenuity and initiative are required to coordinate problem resolution and to execute schedule requirements within a team environment.

• Strong interpersonal and communication skills

• Excellent leadership and team building skills, and being able to influence decision makers

Activities

The main purpose of this position is to coordinate activities and provide administrative support to Project team:

1. Document Control:

a. Setting up and maintaining Project Communication System supplied by the EPC Contractor and other role player, including internal distribution, archiving and storage of all incoming and outgoing correspondence.

b. Setting up and maintaining Project Document Control System supplied by the EPC Contractor, including live archive and storage of all project Information and document.

c. Monitoring EPC Contractor`s Schedule Monitoring System.

d. Ensuring all company documentation is dully filed (both hard and electronic copy) with tracking logs up to date.

e. Assisting the project team to search and retrieving document/information in the Systems.

f. Manage SharePoint/Teams Folder Structure and adherence to the requirements

g. Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Project Director, Construction Manager and QA/QC Manager.

h. Audit site Document Control and folder structure

i. SPV Database and EPC Database

2. Administration:

a. Assist with various administrative functions in bid development and submission, financial close, construction and operations

b. Co-ordination of EPC and O&M interaction during the Contract Negotiation period.

c. Main Equipment Suppliers -Working together with Head Office Procurement and Technical Teams to provide administrative support where required

3. Project Trackers & Reporting

a. Responsible for managing the Project Deliverables List and EDMS

i. Updating

ii. Following up with key responsible personnel

b. Timeline Trackers

Context & Environment

TotalEnergies gross low-carbon power generation capacity worldwide is currently close to 10 gigawatts. TotalEnergies targets 35 GW of a renewable generation capacity in 2025 and will continue to expand its business to become a leading international player in renewable energies with a target of 100 GW by 2030.

About TotalEnergies Renewables International Middle East & Africa (TTE-RI MEA):

- Very competitive environment with Tier 1 renewables developers' competitors.

- Very large Projects - up to 2GWp.

About TotalEnergies Renewables International (TTE-RI):

- TERI operates in a strong growth and highly competitive environment.

- TERI maintains a high growth rate, both organic and by acquisitions, on a global geographical scope, often relying on tight schedule complex transactions with high financial, legal and execution stakes.

- These stakes require permanent coordination with business entities, the Branch and Company

TotalEnergies