Job Description

Country

South Africa

Location

South Africa

Employer company

TotalEnergies Renewables Southern Africa

Domain

Logistics, Operations

Type of contract

Fixed term position

Duration of contract

12

Duration unit

Months

Experience

Minimum 3 years

Candidate Profile

The successful candidate must have the below requirements:

Previous experience in Renewable Energy Independent Power Producers Program (REIPPPP) Project Bidding, Award to Financial Close, Construction and Operations

Good knowledge of EPC Management

National Diploma in Project Management/ Development studies/any equivalent NQF level

Fluent in English and ability to speak/read/write one additional language.

Attention to detail.

Excellent communication and presentation skills with small and large groups

Able to work independently.

Advanced Microsoft Excel skills, Microsoft Teams and Office Suite 365 skills

Proven experience with Electronic Document Management System (EDMS)

Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors will be required.

Knowledge of engineering documents and approval processes within projects.

Working knowledge and experience in different types of filing systems and good communication and interpersonal skills

Willingness to travel

A valid Driver's license

Activities

Support to Project Management Officer on all Project Phases:

• Bidding
• Award to FC
• Construction
• Operations

EPC Management

• Main point of Contact for EPCs and O&Ms.
• Record keeping of EPC Meeting Notes.
• Maintain database of EPC Track Record and info.

Drafting of EPC RFP. * Follow up with relevant team members to complete EPC RFP attachments.

• Upload final EPC RFP and attachments and notify EPC.
• Meet with team and EPC to discuss the EPC RFP overview and requirements.
• Check receipt of EPC RFP Deliverables and follow up on any missing items.
• Upload to SharePoint and inform relevant team members for review purposes.
• Manage review and evaluation process for shortlisting.

Coordination of EPC/O&M Agreements and maintain version control on SharePoint:

NDA * Bid Bond

• Term Sheet/ Heads of Terms
• EPC Contract and Schedules
• O&M Contract and Schedules
• Manage and co-ordinate the TotalEnergies EPC DD process

Project Trackers & Reporting

• Responsible for managing the Project Deliverables List

Updating * Following up with key responsible personnel

Timeline Trackers

EPC RFP

Procurement activities

Assist with RSA Internal Key Component RFP`s

Assist with all RSA Internal 3rd Party RFP`s

Technical Advisors/Consultants Main Equipment Suppliers -Working together with TGP to develop procurement strategies to support Economic Development (ED) * Support PM team

• Assist in key deliverables for the weekly Procurement meeting.

Document Control

Audit site Document Control and folder structure

SPV Database and EPC Database

Setting up and maintaining Project Communication System supplied by the EPC Contractor and other role player, including internal distribution, archiving and storage of all incoming and outgoing correspondence. * Setting up and maintaining Project Document Control System supplied by the EPC Contractor, including live archive and storage of all project Information and document.

• Ensuring all company documentation is dully filed (both hard and electronic copy) with tracking logs up to date.
• Assisting the project team to search and retrieving document/information in the Systems.
• Manage SharePoint/Teams Folder Structure and adherence to the requirements
• Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Project Director, Construction Manager and QA/QC Manager.

Context & Environment

TotalEnergies Renewables International is expanding its operations in South Africa. We operate in a highly competitive environment. The South African Affiliate maintains a high growth rate, both organic and by acquisitions, on a global geographical scope, often relying on tight schedule complex transactions with high financial, legal and execution stakes. These stakes require coordination with business entities, the Branch and Company.

TotalEnergies