Job Description

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About Us

Tsebo Facilities Solution is looking for a Project Manager who will be responsible for overall management of Projects and Business Plan Processes for areas of responsibility ensuring each project meets business rationale and ROI requirements within budget and according to the stipulated Clients Master Service Agreement.



As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people - the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients' needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

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Duties & Responsibilities

Project Management:

Provide input to the project management framework Lead and deliver large cross-functional projects across Clients Office Park. Ensure each project meets business rationale and ROI requirements. Ensure alignment with TFS project management policies and practices. Develop and manage project prioritisation of projects and activities within each project Manage all the activities of contractors whilst on site through agreed processes. Ensure that Compliance Certificates (where applicable) are issued and filed. Ensure all project or project interdependencies are identified and factored in to the project plans Identify future risks to the projects and develop and maintain comprehensive risk management for each project Identify and manage potential project delays Develop and maintain scheduling of projects and activities for each project Report on project progress, issues and risks and how these are being addressed Escalate issues which are not resolved by the project team as necessary Manage overall milestones and timeline of budget process Monitor allocated projects within Clients and coordinate OPEX projects. Develop effective tools/charts/systems for reporting purposes. Adhere to programme and project management policies and practices for Clients/TFS and ensure these are executed.

Co-ordination and Alignment:

Assist in aligning TFS strategy into allocated projects. Coordinate projects with key budget holders. Develop and maintain interfaces with other areas of the TFS business outside of Clients as required for successful project implementation Facilitate cross-departmental communication within Clients and inter-departmental communication between TFS and other departments including vendors

Financial Management:

Manage and optimise project budgets within budgetary objectives Identify and eliminate non-contributory expenditure Issue Bill of Quantities, obtain quotes and prepare Business Cases. Sign off completed works certificates and submit project pack to admin for processing. Arrange project progress payments by issuing Project Progress certificates and keep record of all payments initiated when applicable. Submit Final accounts within set timeframes for project completion.

Project Initiation:

Provide high-level input into the benefits, costs and available options in a business case Undertake a feasibility study to ensure all options are achievable Create terms of reference which specify the project objectives and scope Articulate and negotiate consensus on a final vision of the core project goals from scoping the requirements of all stakeholders, including the project owner Source suitably skilled and qualified project team members - gather Project owner inputs regarding project team members Provide input into the Project Management Methodology for Clients

Project Execution:

Ensure projects are delivered in line with the Project Management Methodology, project standards, and Backbone Management Strategy, in accordance to the business requirements and in conjunction with relevant stakeholders Manage the day-to-day operational aspects of projects process and scope Provide expertise in the process specifics of the delivery of a particular project stream Ensure efficiency and flexibility in the management of resources (people, finances)

Client and Customer Communication and Relationship

Manage customer expectation and vendors. Maintain high level of communication with key individuals and any other nominated contact person. Develop effective communication lines and relationships with the client management on site. Develop and maintain effective communication lines with colleagues.
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Skills and Competencies

Organisational skills Analytical skills MS Office Suite MS Projects Well-developed interpersonal skills Coaching and mentoring skills Time management skills Negotiation skills Performance management skills Commercial awareness: business trends and the impact on TFS's industry. Communication skills Resource Management: capable of leading and taking responsibility in order to get the best from your teams. Diplomacy Conflict Management skills Presentation skills Ability to motivate people Management and leadership skills Creativity: Innovation, imagination and intuition. Emotional Intelligence: ability to work with colleagues who have different ways of behaving and interacting. Managing Ambiguity: ability to make decisions based in information available. Resilience: ability to cope with setbacks. Teamwork: Collaborate, influence and compromise. Self-disciplined, motivated, energetic self -starter with an exemplary work ethos. Capability to interact with both internal and external customers at all levels. Ability to maintain confidentiality. Attention to detail with a methodical and structural approach. Results focussed and professionalism Attention to detail and deadlines
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Qualifications

Grade 12 (non-negotiable) Post-graduate qualification in Project Management or equivalent Minimum 5 years Project Management experience. Managing and working with multiple stakeholders. Planning, Organising and controlling own work effort Project Management and contractor control Problem solving and analytical skills. Client relationship management. Resource management Valid Driving Licence Performance management Working knowledge of project management systems. Risk Management. Related technical knowledge. * Budget management and reporting.