Job Description

Title of Position

Project Manager

Post Number

802 0976 and 8036581

Faculty/Department

University of the Western Cape -> ICS Department -> Project Management Office (PMO)

Type of Position

Permanent - Full Time

Length of Contract Period

Location

Main Campus - Bellville, WC ZA (Primary)

Closing Date

8/3/2024

Role Clarification & Key Performance Areas

The Information & Communication Services (ICS) department of the University of the Western Cape (UWC) is seeking to appoint a qualified Project Manager permanently to perform a lead role in managing the implementation of strategic and operational projects.

The successful candidate will facilitate timely decisions to maintain project schedules and budgets; provide management with regular project updates and reports, maintain trusting relationships, and identify and manage project risks and issues.

Reporting to the Manager: ICS Project Management Office, the duties and responsibilities of the Project Manager shall include the following:

Key Performance Areas (KPA's):

• Effectively build and manage relationships across a diverse spectrum of stakeholders (from executive management, line management, operational staff and third-party contractors) to align focus and activities to achieve desired business outcomes,
• Manage the project constraints of scope, time, budget, quality, risk and resources,
• Ensure compliance with the University's Project Governance framework,
• Create and execute project charters and project plans, and revise as appropriate to meet changing needs and requirements,
• Manage outputs of project teams (incl. virtual teams) to complete deliverables within agreed timelines,
• Facilitate timely decisions and escalations (where appropriate) to effectively manage project schedules,
• Create project resource plans and effectively facilitate resource allocation, ensuring clarity of roles and responsibilities of project stakeholders,
• Manage project budgets effectively including forecasting and variance reporting,
• Identify project risks and provide prudent and timely facilitation of risk assessment and mitigation plans with stakeholders,
• Effectively maintain risk and issue registers and facilitate reviews of corresponding activity logs with project stakeholders,
• Produce relevant project artefacts/documentation across each stage of the project lifecycle, and ensure that artefacts are archived in the central repository,
• Provide management with regular project updates and reports,
• Manage the day-to-day operational aspects of projects,
• Participate in periodic project Quality Assurance reviews,
• Establish, execute, and monitor organisational Change Management plans (including Communications and Training plans) to enable successful project delivery and user adoption.

Minimum Requirements

Minimum Requirements (Qualification, Skills & Experience):

• Possess a degree in Information Systems or Computer Science or an equivalent NQF-7 qualification, coupled with a minimum of 5 years of experience in IT Project Management,
• Alternatively, hold an internationally recognized project management certification within the industry, accompanied by a minimum of 8 years of relevant and equivalent experience in IT Project Management,
• A proven track record of having successfully managed systems-related projects using the SDLC framework,
• Demonstrable experience and knowledge of project management principles and methodologies (e.g. PMBOK, Waterfall, Prince2, Agile, etc.).

Preferred Qualifications, Skills & Experience:

• Management of IT system-related projects in the Higher Education sector would be advantageous,
• Experience in using project management software and tools (e.g. MS Project, PPM, PPO).

Required Competencies:

• Demonstrated ability to work both unsupervised and collaboratively within a team to deliver results within agreed deadlines,
• Ability to build and maintain strong relationships with both technical teams and business stakeholders,
• Ability to guide and mentor project management and administrative teams to ensure project delivery and compliance to Project Management processes and procedures,
• Contributes towards continuous improvement of the project management discipline, templates, artefacts, processes and procedures in an effort to ensure best practice alignment,
• Excellent planning, organising and time management skills,
• Excellent verbal and written communication,
• Excellent Facilitation and Consensus building skills,
• Demonstrates Emotional Intelligence and adaptability,
• Acts as a positive change agent within the ICS department and the broader UWC community,
• Experienced in analysing complex issues and facilitating appropriate solutions,
• Delivers engaging, informative, well-organized presentations,
• Delivers high-quality, well-constructed, professional documentation and reports,
• Skilled at communicating difficult/sensitive information tactfully.

In your application, you are encouraged to highlight your strengths and include anything else you feel may be pertinent to the selection panel. Please attach your cover letter, a detailed curriculum vitae and qualifications to your online profile.

For further information regarding this post (but not applications), kindly contact the ICS Project Management Office manager, Mr. Andrxc3xa8 Redlinghuis, at aredlinghuis@uwc.ac.za.

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae and the highest qualification to your online profile. To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers at https://uwc.hua.hrsmart.com/hr/ats/JobSearch/viewAll. For any queries, please contact the Human Resources Department at +27 21 959 4063/9763/9708/3551/3756 or email: e-recruitment@uwc.ac.za

DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University's commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.

University of the Western Cape