Job Description

SUMMARY OF POSITION

The role of a Properties Administrator involves a great deal of multitasking. They will work with teams, oversee the operations within the Company, manage groups, coordinate with management and engage in planning according to the needs of the Company.

ROLES AND RESPONSIBILITIES

Requests to Quote from Clients:

Generate other non-project (maintenance) related quotes

Initiate work process:

Reconcile quotes generated and orders received from client Review the costing model used for jobs

Procurement and project planning:

Raise orders against Suppliers and Sub-contractors when necessary GRN when either material has been delivered or sub-contractors work is completed Arrange access to the sites for the assigned Technicians When necessary, monitor progress on site and update the Client

Finalise Projects once completed:

Collate documentation Request documentation from Branches if necessary Reconcile costs and compare the WIP recorded by Branches Prepare documentation for invoicing Complete invoices timeously and align to open job status Upload documentation to Debtors Drive Update relevant Smartsheets Fully responsible for the entire COC administration process

Administration:

Capture and submit attendance, leave, and overtime doe Service Desk Staff Capture and submit values nominations Receiving calls, providing information, take messages and relay them when needed Liaise with Clients with regard to queries, PO's, invoicing and outstanding payments. Follows up with Clients on general queries Assist with escalated Client complaints and queries when necessary

Any other reasonable duties and responsibilities in line with your capabilities and at the request of your Superior

JOB REQUIREMENTS

Must have a minimum of Grade 12 or equivalent Must have a minimum of 3 - 4 years previous experience in an Administration position Must have extensive knowledge of MS Office Experience of Syspro would be an advantage Must have excellent verbal and written communication skills Must have a valid driver's licence and own vehicle

BEHAVIOURAL REQUIREMENTS

Must be able to work independently as well as in a team Must be able to adapt new strategies to react to changing business trends Must have excellent organisational, planning, multitasking and administrative skills Must have exceptional attention to detail, be results, detail and goal orientated Must be logical, methodical and proficient Must be able to prioritise jobs, perform under pressure and meet deadlines Must be able to manage time efficiently and effectively Must consistently maintain a high level of integrity, be honest and reliable Must be willing to take on new responsibilities and challenges Must have exceptional Customer service skills and display professionalism at all times Must be dressed professionally at all times Must conduct him/herself in the appropriate manner and show respect towards the Company, Clients, Suppliers, Contractors and fellow employees Must have excellent interpersonal and communication skills
Job Type: Full-time

Application Question(s):

What is your notice period
Experience:

Syspro: 3 years (Required) Administration: 4 years (Required)
License/Certification:

Drivers License (Required)
Application Deadline: 2025/02/28