Job Description

A very exciting and ambitious Property/ Asset Management company is on the lookout for an experienced Property and Maintenance Manager to join the team. This role requires looking after a portfolio of 13 newly acquired properties.CPT | Permanent | On-site | R 40 000 to R 45 000 CTC pmThe Property & Maintenance Manager will be responsible for the timeous execution of all aspects relating to the day-to-day operational functions of the properties owned by the company and all subsidiariesRoles & Responsibilities:

• Day to day property management of a portfolio of properties owned by the company and its subsidiaries (known as the portfolio)
• Dealing with all property maintenance requirements on the portfolio
• Dealing with day-to-day tenant queries relating to building operations
• Managing all building contractors / suppliers working on the portfolio
• Conduct all incoming and outgoing inspections when tenants move in or out of the portfolio (In collaboration with the Leasing Manager/s who will assist with ingoing inspections on new lets where required)
• Management and quality control of tenant installations and approval of payment authorizations prior to payments being processed by head office
• Ensure all portfolio plant and equipment are serviced within the required time frames, within budget, and within annually scheduled requirements
• Manage all supplier contracts (SLAs) ie: lifts, security, cleaning, utility management and ensure that they are delivering the required services as per the service level agreements;
• Manage insurance claim processes on behalf of the company
• Ensure the portfolio is compliant to all required legislation at all times (including OH&S Act) as well as management of ASIB related insurance requirements
• Ensure the portfolio is always in a neat and clean state and in a state of good repair
• Directly manage and train all / any maintenance managers, building managers, and parking management staff on the portfolio
• Manage the preparation of all property related creditor payments due by the company and / or its subsidiaries in compliance with the approved credit control system
• Keep record of all annual service requirement items relating to the portfolio (ie: fire, lift, air conditioning related items
• Timeous and courteous (professional) day to day communication with all tenants in the portfolio
• Regular report back to management on the status of the portfolio and bring to the attention of management any items that need urgent attention or intervention relating to the portfolio
• Always ensure that pro-active maintenance management is conducted on the portfolio and advise the management of areas that may be high risk or require greater care across the portfolio
• Ensure that all buildings are fitted with correct disclaimer and indemnity boards at all times
• Provide various property & maintenance reports to Group Operations & Maintenance Manager, Asset Manager, and COO and/or CEO as and when required
• Preparation and input on the annual expense budget, control of the monthly expense budget, and monthly reporting on major budget variance items (budget vs actual)
• Preparation and execution of tendering processes amongst suppliers
• Work closely with the acquisitions & disposals team, lease administration, and portfolio management team when the company acquires new assets to prepare for the take on the asset(s) and all related functions that come with such a process
• Ensuring a fair and robust procurement process to ensure that the company is achieving the best pricing possible from its suppliers
• Joint management of all building floor plans (interaction with Portfolio Managers, Lease Admin Managers & Leasing Managers) to ensure that information is correct
• All other duties which may be reasonably expected by the Company, relating to your position as Property & Maintenance Manager
• Full compliance with the company employee policy

Reports to:

• Group Operations & Maintenance Manager
• Asset Manager
• Chief Operating Officer

Reports to you:

• Building Managers
• Company employed Site Staff

The requirements listed above are representative of functions which are required as part of your position. It is not intended to be an exhaustive list of all duties and responsibilities associated with this job. Therefore, you may be required to perform additional reasonable duties assigned to you or which may be related to the proper completion of your job tasks.Thank you for applying with RAREcruit!Follow us on social media for the latest jobs, trends and market insight:Website:LinkedIn:Facebook:Instagram:If you're not contacted within three working days, please consider your application as unsuccessful.By submitting your personal data and application you hereby confirm that you have no objection for RareCruit (Pty) Ltd to retain your personal information on our database for future employment opportunities that may arise and, that the information you have provided is true, correct and up to date.
For more information please do not hesitate to contact us.

RareCruit