Job Description

Qualifications and required work experience:

• 3 Years experience in property administration or similar
• 3 Years experience as a Property Bookkeeper or Property Accountant
• Degree/ Certificate/ Diploma in Accounting
• Strong Excel skills
• Knowledge of MDA Property / MRI Property Central system is advantageous

Finance Admin (Debtors/ Creditors/ Cashbook/ General Admin Tasks):

• Maintain Tenant Age Analysis, and debt / rental collections
• Tenant liaison- information, queries, concerns
• Arrears reporting and all tenant billing
• Reconciliations - current and historical tenant transactions
• Reconciliations - current and historical tenant transactions
• Reconciliation & calculation of tenant deposit refunds
• Full Creditors function on MDA /MRI
• Deal with city council account queries
• Opening / closing municipal accounts
• Control and payment of prepaid electricity accounts via council portals
• Daily cashbook reconciliations
• Daily download bank statements from ABSA
• Daily upload bank statements to MDA/MRI
• Reconcile slips & process Directors credit card transactions in cashbook
• Processing bond accounts cashbook entries

Property maintenance and co-ordination:

• Responsible for co-ordination of tasks within the properties/ maintenance department
• Planning and implementation of maintenance schedules
• Processing, control and manage the full job card process on system
• Liaising with suppliers, service providers, contractors and subcontractors on various matters
• Dealing with city councils with queries and general matters
• Obtaining comparative quotes from different suppliers
• Responsible for conducting monthly property inspections - including tenant entrance and exit inspections
• Ensure high level service levels are maintained through liaising with customers, service providers and maintenance team
• Responsible for annual fire-equipment services, maintenance and maintaining fire equipment logbooks
• Ensure that the Health and Safety file is up to date for all sites/ properties where contract work is to be concluded by either own maintenance team and or contractors
• Responsible for maintaining properties documentation system

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