Job Description

Company: Residentia Trust (Pty) LtdLocation: Main Road, Wellington, 7655Salary: Market RelatedIndustry: Property ManagementPosition Start Date: 01 November 2024 or earlier if available.South African Citizens OnlyResidentia Trust is one of the leading Managing Agents in the Western Cape, with a reputation for delivering outstanding property services. Since 1968, Body Corporate, Homeowners and Property Associations have trusted us to manage their residential and commercial property investments.Our fast-paced, ever-growing company requires a Property Portfolio Assistant to join our dynamic team. This position reports to the Property Portfolio Manager and will assist the Property Portfolio Manager with her duties.KEY DUTIESADMINISTRATION

• Manage the office stationery, consumables and inventory.
• Arrange the printing, posting or courier of documents.
• Assisting with stakeholder queries.
• Assisting the Property Portfolio Manager in respect of any work or function to be undertaken on behalf of the Body Corporate by outside contractors or service providers.
• Other admin functions as required from time to time.

SECRETARIAL

• Attending to agendas, proxies, voting slips, nominations, drafting and typing of meeting minutes.
• Levy Increase letter to be distributed to owners within 14 days of AGM
• AGM notices distributed within regulatory timelines
• Client requests and queries to be addressed within 2 days of receipt thereof.
• Storing and Maintaining:

• Minutes of meetings and minute books
• Resolutions
• Attendance registers
• Register of members, sectional title bond holders and attendance register
• Participation Quota of each member
• Conduct and Management rules
• Insurance policies
• Permanent relevant records of the Body Corporate / HOA Employee records
• Preparing and dispatching of all notices to members of the Body Corporate / HOA.
• Compilation, typing and distribution of circulars and/or newsletters (as collated by trustees).
• Adherence, compliance and ensure up to date with all Regulatory rules and regulations as well as conduct and management rules.

MINIMUM REQUIREMENTS

• Matric
• Previous experience in any of the above duties will be to the candidates advantage.
• Reliable Transport

VALUES & BEHAVIOURAL REQUIREMENTS

• Positive & Can-Do Attitude.
• Customer Focused and willing to walk the extra mile for our clients.
• Clear Communicator and good writer.
• Structured and organized.
• Accountable and Responsible through ensuring tasks are completed within the deadline dates.

PLEASE NOTE:The candidate on submission of its CV and on being shortlisted for the position, consents to and authorizes the Company to:

• Contact, request and obtain information from any reference, any government institution, and any registered credit bureau to assess the behaviour, profile, reliability, indebtedness, whereabouts, and creditworthiness of such Candidate.
• Companies may expire jobs at their own discretion.
• This position reports to the Property Portfolio Manager
• If you have not received a response within three weeks, your application was most likely unsuccessful, but your CV will be placed on file for future positions.
• Please submit your application to: cv@residentiatrust.co.za

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