Job Description

POSITION PURPOSE

• Accountable and responsible for the Management and Coordination of organisation's fixed owned and leased property.

KEY OUTPUTS

• In partnership with M/Exco and Senior Management, lead research, review and develop the organisation's Property Management strategy, policy, plan and standard operating procedures to ensure that resources are economically and optimally utilised.
• Manage the organization's immovable property portfolio, including tendering process for acquisition of new properties, procurement of refurbishment, procurement of office leases and contracts thereof.
• Liaising with landlords for leased property, service providers and contractors.
• Ensure that the space occupied is as per the national operations space specifications especially for all new offices.
• Attending to all operations and maintenance issues for the property portfolio
• Manage rental rates to ensure market related and cost effectiveness
• Manage and ensure that the BAC reports for procurement and renewal of leases are prepared, submitted and approved.
• Manage lease information to align with what has been agreed upon by landlord and tenant.
• Manage the co-ordinate to ensure that the new buildings are properly refurbishment as per tenant specification.
• Ensure building compliance with building regulations, that landlords adhere to their end of the bargain on maintenance issues.
• Manage record keeping of all property database, all contract and all agreements and related information.
• Manage branding and signage in all offices.
• Manage internal and external queries relating of office accommodation and ensure timeously response and to the client's satisfaction.

• Report on a monthly/quarterly basis both verbal and written to all committees and to management as and when required.
• Conduct training and workshops for Property at Provinces for Administration Managers.

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED

• Recognised Degree / Diploma in Real Estate, Property Management / Law, Public Administration or equivalent.
• Registration with Estate Agency Affairs Board will be advantageous.
• Ten (9) years property management experience within a national organisation, five (4) of which at Management level.
• In depth knowledge of property portfolio management discipline and how to implement and leverage these within a national environment.
• Working knowledge of PFMA regulatory framework, National Treasury Regulations, and other relevant Statutes,
• Working knowledge of King III code of Corporate Governance
• Functional ability in utilisation of electronic systems and technologies
• Able to create functional integration between operational needs and its users.
• Able to partner with Management to support the achievement of strategic objectives through effective facilities provisions.
• Effective working relationship with management and other business units nationally.
• Excellent organisational, planning and resources allocation skills, business acumen and the ability to deal with demanding compliance issues and meet demanding deadlines, while managing projects optimally.
• Financial and Administrative skills to ensure value add deliverables.
• Experience that would assist the incumbent in driving a service excellence mindset and building relationships nationally.

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