Job Description

Are you ready to lead and grow a new Property/Facility Management division? Were seeking a proactive manager to oversee a portfolio of properties, ensuring top-notch maintenance, managing tenants and service providers, and driving team success. If you have the experience and financial acumen, this might be the role for you.Requirements:

• Proven experience in a service-oriented environment, particularly within property management, client liaison, and operations
• Experience with new developments and property acquisitions
• Strong financial acumen and ability to manage budgets
• Demonstrated ability to drive solutions and achieve results

Key Responsibilities: * Property Maintenance and Management

• Implement and oversee guidelines and processes for effective planning and execution of repairs, maintenance, renovations, and construction work
• Communicate construction and renovation schedules, manage contingency plans, and assess risks with relevant stakeholders
• Distribute and manage maintenance workload to ensure optimal property upkeep within approved budgets
• Evaluate quotes and authorize works in alignment with budgetary constraints
• Issue job cards for approved quotes and scopes of work, ensuring timely execution
• Monitor daily progress of tasks, ensuring adherence to timelines and milestones
• Report any risks, non-compliance, or property damages to management
• Notify Facility Management (FM) of tenant renewals, cancellations, and new rental properties
• Liaise with real estate agents on potential properties as directed by management
• Manage and report on the movement, redundancy, damage, or replacement of assets, ensuring accurate records in the Fixed Asset Register (FAR) and inventory lists
• Safeguard assets through security systems, appropriate insurance, and compliance with zoning, environmental, and other regulations
• Securing and Managing Service Providers and Tenants

• Independently manage and resolve site-related issues
• Provide solutions to complex business problems within the scope of responsibility
• Participate in setting strategic goals for the division
• Continuously evaluate and manage preferred service providers to ensure delivery, performance, and compliance
• Negotiate pricing, review service level agreements, and address any areas of concern
• Oversee tenant onboarding and exit processes
• Vet and approve new tenant applications
• Implement and enforce house rules and maintenance protocols to resolve tenant queries
• Develop and enforce rental collection protocols, managing non-payment and evictions in accordance with legislation
• Resource Management

• Implement plans to minimize downtime of critical services
• Ensure recurring property services (e.g., cleaning, pest control) are maintained

Support Responsibilities:1. Budget Management

• Propose and manage budgets for the upcoming financial year
• Monitor expenditure against budget, flagging potential overruns in advance
• Obtain and review multiple quotes for larger projects, seeking cost-saving opportunities

2. Team Collaboration

• Demonstrate excellent supervisory skills and actively support team goals
• Participate in and contribute to team meetings, sharing knowledge and skills
• Be receptive to feedback and collaboratively plan and execute projects
• Take full accountability for assigned tasks, ensuring continuity and effective management during periods away from the office

O'Brien Recruitment