Job Description

Role: Purchasing Assistant

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Support the Executive Purchaser by handling various purchasing tasks and serving as a key liaison between the Purchaser, Warehouse, Finance, and Vendors to ensure smooth communication and efficient workflow.

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Skills:

Detail oriented


Computer literate


Good verbal and written communication


Multitasker

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Associate Responsibilities

1. Purchase Order (PO) Management



o Generate and review daily and weekly reports of POs in the pipeline.


o Work with vendors and overseas agents to track delivery timelines and schedules.


o Monitor delays and promptly communicate them to the team as needed.



2. Data Analysis & Issue Resolution


o Analyze receipts report data to identify discrepancies, including short-shipped or missing orders.


o Investigate and resolve issues above with vendor and shippers, ultimately to get credit or get remainder.


3. Catalog & Spreadsheet Management


o Maintain master sheet of the product catalog in collaboration with Product Development.


o Track and update a spreadsheet of ongoing issues and related data.


4. Logistics Coordination


o Work with the warehouse, forwarders, and trucking companies to ensure an efficient and well-prioritized delivery schedule.


o Review Calendly for accuracy and resolve any container-related issues.


o Keep tab of shipment costs to identify savings and cost efficiency


o Work with customs brokers to make sure we file classification properly and save where feasible


5. Quality Control & Vendor Communication


o Communicate with different QC teams and vendors regarding any identified issues.


6. Financial Tasks


o Close POs and process billing.


o Schedule weekly prepayments and maintain a 4-8 week cash flow prepayment pipeline.



If you're excited about this opportunity and believe you're a great fit, we'd love to hear from you!