Job Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered.Please ensure that all relevant documentation is attached to your application.

• A detailed curriculum vitae and cover letter.
• Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
• A copy of your identity document (ID or passport in the case of foreign nationals).
• Proof of registration with a Professional Body (if applicable).
• A copy of your driver's license (if applicable).
• Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).

Duties and responsibilities:

• Conduct daily inspection and quality control of general building works to reach set standards.
• Conduct spot checks on work orders to verify work completion.
• Up-to-date knowledge of industry standards and best practices.
• Plan and inspect for a preventative maintenance program.
• Write and maintain standard operating procedures related to the position.
• Input and retrieve data on PeopleSoft Financials and related maintenance programs.
• Report on quality of maintenance / construction performed.
• Submit emergency maintenance service requests as required.
• Report on compliance with Occupational Health and Safety Regulations.
• Report to management as required, in a structured report format.
• Convey information in reports, meetings, and status reports.
• Perform general administrative tasks relating to the functioning of Facilities Administrative Service division.
• Manage procurement and administration related to minor construction projects.
• Report on projects, ensuring quality and compliance.
• Knowledgeable in market related pricing and price build-ups.
• Cost control throughout the project cycle.
• Laisse with clients throughout projects.
• Continuously resolve helpdesk and client enquiries related to work orders.

Inherent requirements:

• Bachelor's degree or an Advance Diploma in Build Environment on NQF Level 7.
• A minimum of two (2) years' relevant working experience related to the duties and responsibilities.
• A valid Code B drivers' licence.
• Must be available to travel and work on all campuses.

Recommendations:

• Experience in general building works quality control.
• Knowledge of procurement policies
• Knowledge of construction programs and monitoring thereof
• Knowledge of project life cycle
• Excellent problem-solving and analytical skills.
• Keen attention to detail.

CompetenciesRequired competencies:

• Results-oriented.

- The ability to stick with tasks, not give up, and overcome obstacles in completing one's task.
- The ability to be reliable, responsible, dependable, and to fulfil obligations.

• Strategic thinking.

- The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
- The ability to carefully analyse information and use logic to address issues and problems at work.

• Business Acumen:

- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.
- Experience in general building works quality control.
- Knowledge of procurement policies
- Knowledge of construction programs and monitoring thereof
- Knowledge of project life cycle

• Leading.

- The ability to lead, take charge of situations, and offer opinions and directions to others.
- The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

• Building coalitions

- The ability to be self-assured and at ease with people in all types of social situations.
- The ability to make decisions through consultation, collaboration, and working with close supervision.Assumption of duties:
1 August 2024 or as soon as possible thereafter.Closing date:
6 June 2024.Salary:
The annual remuneration package, including benefits, is R 421 476.38 - R 530 190.63 per annum, depending on the budget available for the position, relevant work experience and qualifications.Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.Enquiries:
For enquiries, please feel free to contact 051 401 2979 or email JardineS@ufs.ac.za or additionally, kindly contact 051 401 9813/ 9810/ 9814/ 9848/ 7659 for assistance.General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups, including candidates with disabilities. Our Employment Equity Policy is available at: EEA13_EE Plan UFS 1 March 2022 (003).pdfThe University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA), and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

University of the Free State