Job Description

Job Summary
To qualify for this position, you need:

• Matric certificate (Grade 12) required, tertiary education in Real Estate, Business, or Administration is advantageous
• Registered with the PPRA preferred interns welcome
• 12 years of experience in real estate or administrative support preferred
• Strong communication and interpersonal skills
• Excellent organisational and time-management abilities
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and training on
• CRM systems will be provided
• Knowledge of property platforms (e.g., Propdata, Private Property,
• Property24) is beneficial
• Valid drivers license and own transport

Duties and responsibilities include, but not limited to:Administrative Support:

• Collect data on properties, sellers, buyers, valuations and updating sales sheets
• Maintain and update property listings, databases, and CRM systems and sales sheets we work with Zoho, Smartsheet, Pipedrive, G-suite
• Prepare documents such as mandates, offers to purchase, and lease agreements
• Coordinate and assist in scheduling property viewings, meetings, photographers, Compliance Certificates and access with tenants

Client Relations:

• Serve as the first point of contact for client inquiries
• Checking of Dept Heads emails and tasking items and priority lists
• Assist with onboarding new clients and maintaining communication throughout the sales or rental process
• Follow up with potential leads and clients on behalf of the Real Estate International Manager

Marketing Support:

• Collection of information on properties, marketing material, and short write-ups on listings
• Assist with the creation and distribution of marketing materials (flyers, brochures, online listings)
• Assist in managing social media accounts and property advertising platforms note content writers and social media staff in-house, so this function will be basic
• Help organise open houses and promotional events

Transaction Coordination:

• Track progress of property transactions and ensure all documentation is in order FICA training will be provided
• Liaise with attorneys, bond originators, conveyancers, and other stakeholders
• Ensure timely submission of compliance certificates and other regulatory documents

Operational Tasks:

• Conduct basic property inspections or attend showings when required within reason
• Keep records of expenses, commission splits, and agent reporting
• Assist in commission claim processes and record keeping
• Support team members with ad-hoc projects and duties as needed

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