Job Description

Who are we?Sanlam Life and Savings (SLS) is focused on serving our retail and corporate clients in South Africa and further developing our strategic advantages in the South African market. Sanlam Life and Savings consists of three clusters - Sanlam Corporate, Sanlam Retail Mass and Sanlam Retail Affluent. The Sanlam Life and Savings Office provides strategic direction, coordination and support to the three clusters, as well as performing governance oversight that includes assurance provided by second line of defense functions in SLS, to enable us to meet our business objectives.Build a successful career with usWe're all about building strong, lasting relationships with our employees. We know that you have hopes for your future - your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth. Through its five business clusters - Sanlam Fintech, Sanlam Life and Savings, Sanlam Investment Group, Sanlam Allianz, Santam, as well as MiWay and the Group Office - the group provides many opportunities for growth and development.What will you do?

• Responsible for supporting portfolio managers on an area basis in the implementation and execution of leasing strategy, policies, and guidelines. Assists in acquiring suitable premises, completing market rental surveys, and negotiating the best possible market related lease terms, conditions and tenant installation allowances on new leases, relocations, early termination of existing leases, sub-letting, and renewal of existing leases in respect of leased premises and group owned buildings. Ensures that all customers are adequately protected through careful vetting and preparation of lease agreements with landlords in terms of the lease vetting criteria.
• Reviewing and maintaining lease agreements.
• Monitoring lease terms and ensuring compliance with the terms.
• Managing lease renewals, extensions, and terminations.
• Negotiating lease terms with tenants and landlords.
• Ensuring accurate and up-to-date documentation of all lease agreements.

What will make you successful in this role?

• We are seeking a dedicated Lease Manager to oversee our lease administration department. This role requires a meticulous and proactive professional to ensure all leasing processes are compliant and optimized for efficiency. Your primary goal will be to maintain seamless operations within the lease management framework, serving as a pivotal figure in enhancing tenant satisfaction and maximizing revenue. A perfect candidate will demonstrate strong leadership, robust compliance knowledge, and the ability to drive process improvements.

Responsibilities:

• Manage and supervise the lease administration team to ensure compliance with all statutory regulations and company policies.
• Oversee the setup and maintenance of lease agreements, ensuring accurate and efficient documentation and administration.
• Conduct periodic audits of lease files and coordinate with finance departments to reconcile lease-related financial transactions.
• Negotiate lease renewals, amendments, and terminations; handle tenant inquiries and resolve issues as they arise.
• Implement strategic tools and protocols to streamline leasing processes, enhancing efficiency and accuracy.
• Develop training programs for new and existing staff, ensuring a high level of expertise within the team.
• Prepare and present regular reports to upper management, highlighting achievements and areas for improvement.

Qualification and Experience

• Bachelor's degree in Real Estate, Business Administration, or a related field.
• Proven experience in Lease Administration or Property Management, as a manager or a similar role for at least 5 years.
• Strong understanding of Property Management software and MS Office.
• Detail-oriented with an aptitude for problem-solving and a proactive approach to challenges.
• Ability to thrive in a fast-paced, dynamic environment.
• Risk management and corporate governance experience.

Knowledge and Leadership Skills

• Proven leadership and team management experience.
• Financial and Budget management skills.
• Excellent interpersonal skills.
• Excellent organizational, communication, and leadership skills.
• Excellent communication and interpersonal skills, with the ability to influence and collaborate at all organisational levels.
• Build and maintain lasting trusted relationships with key stakeholders.
• Visionary thinking and strategic leadership.

Behavioural Competencies

• Decision quality - Contributing through others.
• Plans and aligns - Contributing through others.
• Persuades - Contributing through others.
• Interpersonal savvy - Contributing through others.

Core Competencies

• Being resilient - Contributing through others.
• Cultivates innovation - Contributing through others.
• Collaborates - Contributing through others.
• Customer focus - Contributing through others.
• Drives results - Contributing through others.

Turnaround timeThe shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers.Our commitment to transformationThe Sanlam Group is committed to achieving transformation and embraces diversity. This commitment is what drives us to achieve a diverse, inclusive and equitable workplace as we believe that these are key components to ensuring a thriving and sustainable business in South Africa. The Group's Employment Equity plan and targets will be considered as part of the selection process.

Sanlam