Job Description

Position Title:

Receptionist and Office Assistant

Location:

Kempton Park

Reports to:

Group Financial Operations Manager

Only applicants residing in Kempton Park or Benoni shall be shortlisted

Job Summary:

We are seeking a proactive and organized Receptionist and Office Assistant to join our team. This role involves managing office operations, assisting with administrative tasks, ensuring office supplies are maintained, and coordinating various services. The ideal candidate will have a high attention to detail, strong organizational skills, and the ability to multitask effectively in a fast-paced environment.

Key Responsibilities:

Reception Duties:

Greet visitors and manage all incoming calls. Ensure the front desk area is tidy and welcoming at all times. Assist with general inquiries and provide appropriate direction to clients and visitors.

Office Administration:

Maintain and order office supplies Order monthly groceries and manage weekly food deliveries and water dispensers. Ensure boardroom supplies are stocked and available. Add new employees to the notice board, and manage general updates.

Vehicle and Service Management:

Schedule and coordinate vehicle servicing and repairs. Book service appointments for company vehicles as required. Ensure printers and air conditioners are serviced. Arrange for fire extinguisher servicing annually.

Administrative Support:

Add new employees to the clock-in machine. Assist with the preparation of general office correspondence. Handle any issues related to office utilities and contacting service providers if necessary. Supervise responsibilities of office cleaners.

General Office Duties:

Monitor office equipment, and ensure it is serviced and functioning properly. Manage municipal services and log queries where required Facilitate smooth process of packages collected by and received from couriers Provide management with assistance as and when required.

Animal Care Duties:

Arrange dog food and medical care for 2 welcoming yard dogs.

Qualifications:

Proven experience as a receptionist, office assistant, or in a similar administrative role. Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Ability to manage various tasks and meet deadlines. Strong attention to detail and ability to problem-solve effectively. Reliable, with the ability to maintain confidentiality.

Physical Requirements:

Ability to work in an office environment and sit at a desk for extended periods. Must live in close proximity to offices

Working Hours:

07:30 to 16.30

Salary:

R10 000.00 to R13 000.00 depending on experience.
This job description outlines the key responsibilities and qualifications needed for the Receptionist and Office Assistant role. We are looking for a team member who is reliable, efficient, and able to keep operations running smoothly while offering excellent service to both staff and visitors. If you are organized, proactive, and enjoy working in a dynamic environment, we encourage you to apply.

Job Type: Full-time

Pay: R10000,00 - R13000,00 per month

Application Question(s):

What is your current age? Are you a smoker? Do you reside within Kempton Park or Benoni? Would you classify your IT literacy skills on MS office: beginner, intermediate or advanced? Are you a South African Citizen?
Education:

High School (matric) (Required)
Experience:

reception and switchboard: 2 years (Required)
Language:

English fluently (Required)
License/Certification:

drivers license (Required)
Location:

Kempton Park, Gauteng 1619 (Required)
Work Location: In person

Application Deadline: 2025/03/28