Job Description

Duties and responsibilities

• Reception duties including, inter alia, answering telephones and screening calls, dealing with post/ courier, receipting documents served at the office, purchasing stock and other necessities for the running of the office, attending and seeing to clients and other parties that come to the office
• Assisting with the general running and functioning of the office
• Filing, photo copying, scanning and general office duties
• Organising business trips and office events and assisting with office marketing or social initiatives as required
• Attending to accounting matters including capturing invoices, billing and preparation of invoices and credit notes, collections/ Debtors, etc
• Dealing with ad hoc enquiries
• Making telephone calls to clients and other parties as required
• Handling routine correspondence
• Typing/ dictation
• Preparing correspondence/ documents for approval by partners or other professionals
• Assisting with High court and other litigation notices and pleadings
• Assisting with and attending to intellectual property matters (including at least trade mark, patent, registered design, and copyright matters) as required
• Opening and closing files/ cases
• Filing correspondence/ documents and updating computer records
• Diarizing Files

Skills and knowledge

• Computer literate in Word
• Typing speed of 60+ wpm and excellent dictation skills
• Fully conversant in English
• Ability to work independently, to work under pressure and to use initiative
• Ability to prioritize
• Ability to handle information related to the department with confidentiality
• Good organizational skills

Qualification/s

• Matric
• Secretarial Diploma (an advantage)
• Secretarial experience of at least five years would be an advantage

Adams & Adams