Job Description

Job SummaryA Recruitment Administrator Intern plays a crucial role in supporting the recruitment process within an organization. Their duties often involve a mix of administrative, logistical, and support tasks to ensure a smooth and efficient hiring process.Duties:Job Posting and Advertising

• Creating and posting job advertisements on various job boards, company websites, and social media platforms.
• Ensuring job descriptions are accurate, up-to-date, and aligned with company standards.

Applicant Tracking

• Managing and updating the Applicant Tracking System (ATS) or other recruitment databases.
• Ensuring candidate information is accurately entered and maintained.

Resume Screening

• Reviewing resumes and job applications to shortlist candidates for initial screenings.
• Coordinating with hiring managers to identify suitable candidates.

Interview Coordination

• Scheduling interviews and assessments for candidates, including arranging logistics and sending confirmations.
• Communicating with candidates and interviewers to ensure smooth scheduling and preparation.

Candidate Communication

• Acting as the point of contact for candidates throughout the recruitment process.
• Providing timely updates on application status, interview outcomes, and next steps.

Onboarding Support

• Assisting with the preparation of onboarding materials and documentation for new hires.
• Coordinating with HR to ensure new employees have a smooth transition into the organization.

Administrative Tasks

• Performing general administrative duties such as filing, data entry, and managing correspondence related to recruitment.
• Preparing reports and maintaining records on recruitment metrics and candidate pipelines.

Compliance and Documentation

• Ensuring all recruitment activities comply with legal and company standards.
• Maintaining records of recruitment processes and documentation for audits and compliance.

Candidate Experience

• Ensuring a positive experience for candidates throughout the recruitment process.
• Addressing any candidate queries or concerns promptly and professionally.

Recruitment Metrics and Reporting

• Tracking and reporting on recruitment metrics such as time-to-fill, cost-per-hire, and source of hire.
• Providing insights and recommendations to improve recruitment processes.

Coordination with Recruitment Team

• Supporting recruiters and HR personnel with various tasks and projects.
• Assisting in the development and implementation of recruitment strategies and initiatives.

Market Research

• Conducting research on industry trends, salary benchmarks, and competitor hiring practices.
• Providing insights to help refine recruitment strategies and attract top talent.

Skills:Organizational Skills

• Strong ability to manage multiple tasks and priorities effectively.
• Excellent attention to detail and accuracy in handling recruitment documentation and data.

Communication Skills

• Effective verbal and written communication skills for interacting with candidates, hiring managers, and team members.
• Ability to convey information clearly and professionally.

Technical Proficiency

• Familiarity with Applicant Tracking Systems (ATS), recruitment software, and job boards.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools.

Customer Service Orientation

• Ability to provide exceptional service to candidates and internal stakeholders.
• Strong interpersonal skills and a professional demeanor.

Problem-Solving

• Ability to address and resolve issues that may arise during the recruitment process.
• Creative thinking and initiative in improving recruitment practices.

Confidentiality

• Maintaining confidentiality of sensitive candidate and company information.

Time Management

• Effective time management skills to handle the various tasks associated with recruitment administration.

Attention to Detail

• Precision in handling data, preparing reports, and managing recruitment documentation.

Southey Contracting Offshore DivisionRecruiter

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