Job Description

Job Summary Requirements:

• Degree in accounting or internal auditing
• At least 3 years experience in auditing
• Understanding and working knowledge of project management
• Good organisational skills and understanding of financial monitoring and administration and accounting systems
• Experience in developing internal control tools and working papers
• Knowledge of general accounting procedures and principles
• Understanding and working knowledge of project management
• Experience in developing internal control tools and working papers
• Fluent English verbal and written communication skills
• Computer literacy: MS Office especially Outlook, Excel and Word and financial software packages, preferably Acumatica
• Must be a motivated team player who can work under pressure, and has an enthusiastic and hands-on approach to the job
• Willing to travel to other offices that is located in Dakar, Addis, and Nairobi

Basic duties include, but are not limited to:

• Design and implement an annual work plan to ensure reliable control systems, compliance with legal and regulatory requirements, and effective record keeping
• Execute testing, investigate policy violations, provide structured reports, maintain a compliance risk register, and implement a compliance communication programme
• Review donor contracts in collaboration with Finance management, track corrections, and ensure accurate reporting
• Manage and present during pre-funding organisational capacity checks, including the collation of necessary data and documents
• Compile financial reports with explanations for significant variances
• Maintain and organise donor and finance-related documents on the intranet
• Oversee the credit card process, including statement distribution, PO receipt review, and compile monthly reports with balance sheet reconciliations
• Manage petty cash floats, process transactions and conduct monthly reconciliations and cash counts
• Maintain a tax calendar, review regional office tax calculations and filings, and ensure compliance with tax authority requirements, including obtaining tax clearance certificates
• Obtain input from the Audit Committee and Excom of areas of concern to be considered for the work plan
• Ensure that the work plan and the company complies with all legal and regulatory requirements regarding all financial transactions
• Ensure that record keeping meets the requirements of auditors and governmental agencies
• Identify potential compliance vulnerability and risk areas and build the work plan to address these
• Execute the work plan testing at the specific offices
• Investigate alleged violations of rules, regulations, policies, and procedures
• Provide a structured report based on the testing performed, setting out the work plan area, testing, results, and possible improvements
• Obtain management comments on the findings and track and report on implementing corrective actions
• Maintain the compliance risk register and report issues to the Audit Committee and Excom
• Institute and maintain an effective compliance communication program, including use/awareness/understanding of compliance policies and procedures
• Internal Compliance: Donor management & organizational capacity reviews
• Identify and select donor contracts to review after discussions with the Finance management
• The contract, contract summary, and reporting must be considered, and notes must be sent to the grant officer and programme
• The corrections must be tracked and reported on
• Manage and present the company during all prefunding organizational capacity or eligibility checks conducted by donor partners, including collation of necessary data and documents required by the reviewer
• Compile Core and Mansupport financial reports
• Compile consolidated variance report summary and obtain explanations for variances above 10%
• Responsible for the upkeep and filing of donor and finance related documents on the intranet
• Manage the Credit Card process, from distributing the statements to reviewing the PO receipts
• Compile monthly reports, including the Lost slips for Excom
• Perform relevant balance sheet reconciliations
• Process and execute follow-up actions
• Manage petty cash floats and ensure proper safeguarding of cash
• Receive requests from staff
• Maintain the Payment Register/Staff Logbook for cash issues
• Process the transactions in the relevant cashbooks and perform the monthly reconciliations and cash count
• Reimburse the cash floats and deposit cash as needed
• Maintain a tax calendar to show the different types of taxes and the reporting dates
• Review the regional office`s tax calculations and filings: Withholding Tax and ensuring that payments are made
• Tax Exemptions: Ensuring filing is done with the relevant tax authority and ensuring regional finance facilitate and obtain Tax Clearance Certificates
• Review and respond to assessments and notices
• Ensure CIPC filings are done annually
• Obtain the Tax Clearance certificates
• VAT: Extract reports and perform VAT reconciliation, compile VAT201 and file with tax authority, process payments and refunds, investigate and respond to queries
• Employees Tax: Review calculation and ensure filing is done with the relevant authority, monitor statement of account to ensure that payments are made and refunds are received
• Corporate Tax: Prepare provisional tax computation and file with the tax authority, process payments and refunds, investigate and respond to queries & prepare income tax schedules
• 18A Donations: Prepare the donations receipts, maintain a register of receipts and perform filing on SARS
• Maintain annual work plan
• Attend performance dialogues with immediate supervisor
• Complete performance appraisal documentation and attend performance appraisal meetings
• Undertake and implement agreed-upon training
• Ensure handover documents are prepared
• Review Finance Policies and Procedures

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