Job Description

Main purpose of the job:

• The Coordinator: Research Publications provides critical support to researchers in the preparation, formatting, and submission of scholarly publications
• This role ensures that all manuscripts meet the required guidelines and standards set by journals and other publication venues
• The administrator also manages the submission process, coordinates with publishers, and maintains records of publications

Location:

• Ezintsha, Parktown - Johannesburg

Key performance areas:

• Assist researchers in formatting manuscripts according to specific journal guidelines
• Ensure adherence to citation styles (e.g., APA, Vancouver, MLA, Chicago)
• Coordinate with authors to obtain and incorporate necessary revisions
• Handle the electronic submission of manuscripts to journals and conferences
• Track submission statuses and communicate updates to researchers
• Coordinate and where possible address and resolve submission-related queries and issues
• Ensure all publications comply with institutional and funding body requirements
• Maintain records of all submitted and published works
• Assist in the preparation of necessary documentation for compliance reports/audits (e.g. NIH RPPR)
• Coordinate with co-authors and collaborators regarding publication requirements and deadlines
• Organize and conduct workshops or training sessions on publication procedures and best practices for emerging researchers and students wanting to submit research manuscripts
• Prepare and distribute reports on publication metrics and submission statuses (e.g. for RINC, WHC annual report, Ezintsha website, Ezintsha dashboard)
• Manage publication-related inquiries from researchers
• Liaise with the relevant procurement staff to ensure journal payments
• Maintain up-to-date knowledge of journal submission guidelines and standards
• Support researchers with literature searches

Required minimum education and training:

• Bachelors Degree in English, Communications, Library Science, or a related field
• Advanced Degree preferred

Required minimum work experience:

• Prior experience in academic publishing, research administration, or a related field
• Minimum 5 years experience with manuscript preparation and submission processes

Desirable additional education, work experience and personal abilities:

• Proficiency in using manuscript preparation software and tools (e.g., Microsoft Word, LaTeX, EndNote)
• Strong understanding of various citation styles and formatting guidelines
• Excellent organizational skills and attention to detail
• Strong communication and interpersonal skills
• Ability to manage multiple tasks and deadlines efficiently
• Familiarity with the academic publishing landscape and trends
• Understanding of University systems and processes
• Ability to work independently and as part of a team
• Strong problem-solving skills and ability to handle complex queries
• Commitment to supporting researchers and enhancing the quality of scholarly publications

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 12 July 2024.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

• AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• AJ Personnel does not have any salary or other information regarding the position.

AJ Personnel