Job Description

Reporting to ESG, Risk and Compliance Manager.Main Purpose of Job:To implement, co-ordinate and maintain the efforts of the business in adhering to the legal compliance in the areas of Occupational Health and Safety, Fire Defence, Security, Environmental Control, Emergency Preparedness, Training, Liability in terms of OHS Act and Risk Management.Main Responsibilities:

• Assist in developing, implementing and maintaining a SHE system
• Follow all the instructions given by the ESG, Risk and Compliance Manager
• Attend to SHE related functions and ensure job tasks are completed timeously
• Assist the ESG, Risk and Compliance Manager to drive the safety, health, environmental and risk management strategy for our clients operations
• Work with the ESG, Risk and Compliance Manager to identify key organization-wide trends, shifts, issues relating to SHE. That impact on strategy, implementation of SHE procedures, policies and ensure that effective SHE plans are in place to address risk register
• Conduct induction training for all staff and contractors annually, and for all new employees
• Keep records of all SHE related records for audit purposes. To this effect, maintain a filing system for efficient retrieval of records
• Ensure that all fire safety checks, and related records are maintained, take corrective action to obtain the records working with other departments
• Conduct Occupational Health and Safety (OHS) inspections as directed by the ESG, Risk and Compliance Manager and submit reports in timelines given
• Actively organize group SHE activities e.g. toolbox talks, green area meetings
• Coordinate all Health and Safety (H&S) committee meetings, maintain minutes of meetings and ensure that outstanding actions are completed. Follow up on actions stemming from SHE committee meetings
• Drive the culture of safety ownership at all levels of the organization with a strong emphasis on behaviour-based safety
• Identify areas of risk and assist ESG, Risk and Compliance Manager in developing measures to eliminate, reduce and control them
• Facilitate and ensure that staff and contractors comply with relevant legislation, regulations and standards
• Inspect and evaluate the environment, equipment and processes in working areas to ensure compliance with government safety regulations, industry standards and company standards
• Provide advice to the ESG, Risk and Compliance Manager with safety related matters, where necessary
• Ensure prompt reporting, investigation and remedial action of OHS incidents, including (injury on duty) IODs
• Coordinating and maintaining the establishment and training of emergency teams e.g. fire marshals, first aiders, fire fighters
• Identify risks and correct any hazards
• Assist with audits and ensure corrective actions are taken in the event of non-compliance
• Assist with Initiating projects to deal with unsafe working practices
• Ensure contractor compliance with company rules and regulations
• Arrange for quotes, purchase, and control the distribution of PPE to relevant departments
• Make arrangements to ensure that fire drills and emergency drills regularly take place and report and performance
• Assist with developing and implementing fire defence procedures for the business/site
• Assist ESG, Risk and Compliance Manager in arranging Approved Inspection Authority (AIA) surveys, external audits, including testing of water, effluent and other diagnostics related to OHS

Authority:

• Decisions without supervisor/managers approval
• Provide advice on SHE related risks and mitigation to ESG, Risk and Compliance Manager
• Take constructive action toward risk mitigation proactively and maintain the OHS risk register
• Take swift action toward risk mitigation in reaction to risks that have materialised, and update the risk register accordingly
• Conduct OHS inspection using checklists, and reporting results to SHE manager
• Take corrective action to mitigate OHS risks
• Recommendations to supervisor/manager
• New SHE related methodologies and training opportunities
• Suggesting changes to the SHE system where previously agreed on risk mitigation steps are affected, including procedures and checklists to be updated

Requirements:

• Relevant tertiary qualification, i.e., SAMTRAC, Safety Management National Diploma, NEBOSH, or equivalent
• Computer Literacy (Microsoft - Outlook, Excel, Word)
• Good working knowledge of SHE related legislation.
• Good working understanding of implementing SHE related processes and systems.
• Hazard analysis and incident investigation
• Gathering and interpreting of data and effective reporting
• Willingness to learn
• Good communication, conflict resolution, working well under pressure, attention to detail, impartial

Rory Mackie & Associates