Job Description

Purpose of the RoleThe effective and timeous coordination of new, used, and rental machine sales across BHBW's entire product range. To assist Area Sales Managers in the daily success of all sale's administrative functions as well as to assist with marketing administration.Key Performance Areas

• Update customer information
• Create purchase orders on SAP for Transport
• Arrange unit transport to and from customers
• Compile monthly deliveries with Area Sales Managers
• Effective customer liaison
• Keep detailed filing on all machine deals, including quote, order, checklists, warranty docs etc.
• Provide administrative support to the Sales Manager
• Adhere to billing/ invoicing schedules created monthly
• Verification of sales quotations and all relevant paper work
• Prepare FICA/ KYC documents
• Communicate error in packs and do follow ups on all missing paperwork
• To follow up with Area Sales Managers on documents required to complete packs
• Generate quotations and proposals timeously
• Check order packs upon receipt
• Take order packs to the bank for signoff
• Complete GRV's
• Send order numbers to relevant suppliers for OCS's created (e.g. Transport)
• Get order packs signed off by the Regional Sales Manager
• Ensure that logistics receives packs in time for the building of machines
• Submit completed packs to contracts for activation
• Request delivery paperwork from transporter
• Prepare handover files for delivery of equipment
• Draw up trade in letters for the Area Sales Managers
• Keep tangible tracking of the sales order pack from the stage of inception until final activation
• Provide daily feedback to Sales Manager on status of orders
• Respond to supplier and customer queries timeously
• Keep track of individual order intake of Area Sales Managers
• Oversee the LTR disposal process
• All travel booking for Gauteng and processing of orders
• Organize communication meetings ETC
• Ensure that all orders reflect correctly on the WOR
• Check and cross check the Schedule 1 against all costing sheets and quotations
• Keep abreast of pending orders
• Update Asset Manager regarding queries and pending orders
• Create Po's for marketing
• Maintain a safe working environment (according to safety policy and procedures)
• Effective self-management and performance ownership
• Adherence to any reasonable instruction

Qualification, Experience and CompetenciesMinimum Qualification

• Grade 12
• Certificate or National Diploma in Sales/Marketing will be advantageous

Minimum Experience

• 3 years administration experience and understanding of BWH's operating division and product
• Prior experience in a Sales environment

Competencies

• Problem solving
• Learning agility
• Attention to detail
• Good people skills
• Ability to interact with customers
• Ability to work in a team environment
• Computer literate
• Knowledge of SAP would be advantageous
• Good phone Etiquette
• Professional demeanour
• Ability to be proactive
• Good communication skills
• Self-motivated
• Self-Control
• Works well under pressure
• Deadline driven

BHBW South Africa