Job Description

Who we are:

We are a niche Out of Home Media owner that specialises in large format high impact advertising.

What we do:

We are well positioned to convert your high-profile building, vacant property or site into a large format advertising opportunity.

What we are looking for:

We are looking for a confident Sales Coordinator capable of working in a high-pressure environment to prioritise sales team and client requests in order to deliver on our commitments to clients and support our growth ambitions.

What you will do:

Sales contract and process management

• Understanding of a sales environment with preference towards the media industry (ideally OOH media)
• Manage the optioning and contract process, ensuring all activity is channelled through our asset management system and spreadsheets are updated regularly
• Understanding of how to use our asset management system in depth
• Managing the contract folders to ensure consistency, accuracy and kept in a neat and orderly fashion
• Define and improve a streamlined way of working

Sales admin and support

• Assist the sales team with marketing sheets and proposals
• Putting proposals together on behalf of the sales team to share with clients when required
• Managing client calls on behalf of the Account executives if AEs are out of office
• Good communication skills with a natural ability to build relationships both internally and with our clients
• Maintaining standard sales decks and availability schedules as and when changes are made
• Prepare site bibles and proof of flighting for account executives

Reporting

• Provide reports to the commercial director on renewals, contracts, proposals and options on a weekly basis
• Ensure post campaign reports are shared internally with the relevant Account Executives as per committed timelines
• Ensure proof of flighting pics are shared and saved in relevant folders and put into client templates where required
• Updating of performance reports (digital) with planned vs achieved and added value provided

What you must have:

• Experience in the media industry and preferably within OOH advantageous
• Be proficient at using Microsoft products (Excel, Word and PowerPoint) and other internal relevant software
• Excellent written and verbal communication skills, including email professionalism
• Ability to problem solve and manage conflict
• Strong project management skills, able to prioritise and manage team and client expectations
• Excellent attention to detail and excellent admin skills
• Proactive, flexible and organised with a positive attitude
• Punctual and available to the sales team during working hours (at times outside of working hours)
• This is an in-office role, however home connectivity is a requirement

Ad Talent