Job Description

Minimum Requirements

• Based in Cape Town
• Matric / Senior Certificate
• 2-5 Years experience in similar field
• Experience on Syspro Knowledge
• Marketing Qualification (Beneficial)

Skills and Knowledge Required
Administration and SYSPRO-

• Check pricings
• Check packaging (Small, Medium, Large, Minis etc.)
• Check freight rate with Logistics.
• Create a file once an order is received and insert all documents inside.
• Update weekly order intake report.
• Update weekly intake summary report.
• Update Budget vs Actual report (Qty & Sales invoiced).
• General Admin: Travel plans, quotes, bookings, business cards etc.
• Assisting with corporate on future exhibitions: quotes, updating budget etc.
• Updating the Customer Database, liaising with Logistics and Ashley.

Sales and PPC Meetings

• Prepare meeting minutes for the Sales and PPC (Production Planning & Control).
• Attend both meetings and take the minutes.
• Communicate minutes and action items to responsible parties after meeting.
• Follow up on progress of above and prepare for meeting.

Customer Complaints

• Responsible for Customer complaint registration.
• Register customer complaints with CC number.
• Complete CC index to reflect status of CC.

Syspro:

• Create Proformas and invoice duties for Local and International clients.
• Open Order Proformas after acceptance by customer or notice by sales.
• Create and maintain Shipping Instructions (SI).
• Create New Customers on Syspro.
• Update/maintain Customer profiles on Syspro.
• Load requisitions travel expenses and general administration such as business cards.
• Assist sales with the credit note application forms If re-invoice is required a new proforma is to be made on Syspro.

Marketing Admin-

• Get marketing quotes.
• Manage advertising schedule.
• Update website where needed.
• Arrange for new ad or brochure designs with graphic designers.
• Arrange for translations for adds, website and brochures.
• Prepare invoice and proof or works with PO`s for payment.
• Load requisitions Marketing expenses.
• Compile marketing budget annually.
• Arrange and manage trade shows.
• Manage both social media accounts: LinkedIn and Facebook weekly.
• Managing and upkeep with product spec sheets of all products: liaising with Engineers
• Manage and upkeep with HD photos of all products.
• Promote New product development.
• Market research and new market segments- Example - retail and construction.

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