Sales & Marketing Administrator

Cape Town, Western Cape, South Africa

Job Description


Minimum Requirements

  • Based in Cape Town
  • Matric / Senior Certificate
  • Marketing Qualification (Beneficial)
  • Minimum 2-5 years experience in similar field
  • Experience on Syspro Knowledge
Responsibilities:
  • Check pricings
  • Check packaging (Small, Medium, Large, Minis etc.)
  • Check freight rate with Logistics.
  • Create a file once an order is received and insert all documents inside.
  • Update weekly order intake report.
  • Update weekly intake summary report.
  • Update Budget vs Actual report (Qty & Sales invoiced).
  • General Admin: Travel plans, quotes, bookings, business cards etc.
  • Assisting with corporate on future exhibitions: quotes, updating budget etc.
  • Updating the Customer Database, liaising with Logistics.
Sales and PPC Meetings:
  • Prepare meeting minutes for the Sales and PPC (Production Planning & Control).
  • Attend both meetings and take the minutes.
  • Communicate minutes and action items to responsible parties after meeting.
  • Follow up on progress of above and prepare for meeting.
Customer Complaints:
  • Responsible for Customer complaint registration.
  • Register customer complaints with CC number.
  • Complete CC index to reflect status of CC.
Syspro:
  • Create Proformas and invoice duties for Local and International clients.
  • Open Order Proformas after acceptance by customer or notice by sales.
  • Create and maintain Shipping Instructions (SI).
  • Create New Customers on Syspro.
  • Update/maintain Customer profiles on Syspro.
  • Load requisitions travel expenses and general administration such as business cards.
  • Assist sales with the credit note application forms If re-invoice is required a new proforma is to be made on Syspro.
Marketing Admin:
  • Get marketing quotes.
  • Manage advertising schedule.
  • Update website where needed.
  • Arrange for new ad or brochure designs with graphic designers.
  • Arrange for translations for adds, website and brochures.
  • Prepare invoice and proof or works with PO`s for payment.
  • Load requisitions Marketing expenses.
  • Compile marketing budget annually.
  • Arrange and manage trade shows.
  • Manage both social media accounts: LinkedIn and Facebook weekly.
  • Managing and upkeep with product spec sheets of all products: liaising with Engineers
  • Manage and upkeep with HD photos of all products.
  • Promote New product development.
  • Market research and new market segments- Example - retail and construction.

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Job Detail

  • Job Id
    JD1340045
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Cape Town, Western Cape, South Africa
  • Education
    Not mentioned