Job Description

Sales & Marketing Administrator (1 Year Fixed-Term Contract)Our client an Internationally established Manufacturing company, based in the Northern Suburbs are seeking to appoint a Sales and Marketing Administrator.Minimum Requirements

• Based in Cape Town
• Matric / Senior Certificate
• Marketing Qualification (Beneficial)
• Minimum 2-5 years experience in similar field
• Experience on Syspro Knowledge

Responsibilities:

• Check pricings
• Check packaging (Small, Medium, Large, Minis etc.)
• Check freight rate with Logistics.
• Create a file once an order is received and insert all documents inside.
• Update weekly order intake report.
• Update weekly intake summary report.
• Update Budget vs Actual report (Qty & Sales invoiced).
• General Admin: Travel plans, quotes, bookings, business cards etc.
• Assisting with corporate on future exhibitions: quotes, updating budget etc.
• Updating the Customer Database, liaising with Logistics.

Sales and PPC Meetings:

• Prepare meeting minutes for the Sales and PPC (Production Planning & Control).
• Attend both meetings and take the minutes.
• Communicate minutes and action items to responsible parties after meeting.
• Follow up on progress of above and prepare for meeting.

Customer Complaints:

• Responsible for Customer complaint registration.
• Register customer complaints with CC number.
• Complete CC index to reflect status of CC.

Syspro:

• Create Proformas and invoice duties for Local and International clients.
• Open Order Proformas after acceptance by customer or notice by sales.
• Create and maintain Shipping Instructions (SI).
• Create New Customers on Syspro.
• Update/maintain Customer profiles on Syspro.
• Load requisitions - travel expenses and general administration such as business cards.
• Assist sales with the credit note application forms - If re-invoice is required a new proforma is to be made on Syspro.

Marketing Admin:

• Get marketing quotes.
• Manage advertising schedule.
• Update website where needed.
• Arrange for new ad or brochure designs with graphic designers.
• Arrange for translations for adds, website and brochures.
• Prepare invoice and proof or works with PO`s for payment.
• Load requisitions - Marketing expenses.
• Compile marketing budget annually.
• Arrange and manage trade shows.
• Manage both social media accounts: LinkedIn and Facebook weekly.
• Managing and upkeep with product spec sheets of all products: liaising with Engineers
• Manage and upkeep with HD photos of all products.
• Promote New product development.
• Market research and new market segments- Example - retail and construction.

Please forward your CV to and indicate your salary expectations.Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.Persona Staff CC is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.

Persona Staff