Job Description

Job SummaryNelson Mandela University reserves the right not to make an appointment. In considering candidates for appointment into the advertised posts, preference will be accorded to persons from a designated group in accordance with the approved Nelson Mandela University Employment Equity Plan.CORE PURPOSE OF JOBThe incumbent is expected to deliver a comprehensive administrative and secretarial function to the Human Biology & Integrated Pathology Department on Missionvale Campus, to ensure the efficient and effective functioning of the Department.KEYPERFORMANCEAREASInternal supportProvide secretarial support to the Head of DepartmentPreparation and organisation of departmental meetings and eventsManage general office operations within the office of the Head of DepartmentExecute and monitor financial transactions between the department and internal and external stakeholders, including procurement of laboratory equipment and consumables.Execute human resource processes within the department, including loading short term contracts, requesting ICT services and submitting claim forms.Execute university processes for the successful running of departmental academic activities, including loading marks and assessment criteria on ITS, liaising with the assessment office and booking lecture and assessment venues.Serve as liaison by preparing and disseminating written and telephonic correspondence to staff, students and other stakeholders.Providing information to relevant stakeholders for the departmental website and other media Reporting and following up on maintenance requests.External supportInteract with students and members of the public, clients, customers on a daily basis Render assistance and referring them to the relevant professionalsCommunicate and liaise with external service providers as and when required Communicate and liaise with external service providers as requiredCORE COMPETENCIES

• Advanced knowledge of professional secretarial and office management tasks.
• Demonstrated accuracy in financial administration skills.
• In-depth knowledge of and experience in discipline-specific national and/or international professional societies and councils associated with the Human Biology & Integrated Pathology
• Demonstrated experience in working with multiple academic processes efficiently.
• Knowledge of applicable university policies and protocols
• 6. Demonstrated ability to work well in a multicultural and diverse environment and to deal with and resolve issues, problems, conflicts and any crisis situation that may arise
• 7.Ability to manage time and deliver high-quality work under pressure in a large and busy department.
• 8 Excellent interpersonal skills.
• 9 Working in Moodle and related university online and academic programs and systems

POSTREQUIREMENTSTo be considered for this post, candidates must meet the following non-negotiable requirements: * Matric PLUS a completed one-year diploma in Secretarial/ Office Management / Communication/ Administration or equivalent.2 Completed two yearsxe2x80x99 work experience in a Secretarial or administrative assistant position.3 Experience in working in Moodle or a related academic online programme used at university or tertiary education levels4 Proven ability to work in Microsoft Word, EXCEL, Power-Point and Outlook.ADDITIONALINFORMATIONApplicants are to submit a cover letter or detail on their CV exactly how their skills match the post requirements, provide an updated CV, copy ID and certified copies of their completed qualifications.Please note that no late applications will be accepted.Nelson Mandela UniversityUniversity Way Summerstrand2-10CompanyAboutVision To be a dynamic African university, recognised for its leadership in generating cutting-edge knowledge for a sustainable future. Mission To offer a diverse range of quality educational opportunities that will make a critical and constructive contribution to regional, national and global sustainability. Values Respect for diversity,Excellence,Ubuntu,Integrity,Respect for the natural environment,Taking responsibility

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