Job Description

Our Client is looking for a Senior Administrator (Co Sec) to join their team in Cape TownPOSITION INFO:
Administer and provide Company Secretarial services
Support, a client portfolio, in order to ensure the structures within the portfolio meet all statutory obligations and adhere to all relevant legislation Act as a first reviewer of legal contracts and other documentation and prepare them for signature, following the internal processes
First point of contact for clients, intermediaries, and colleagues in other jurisdictionsJob Specifications
Provide administrative support to the wider Private Equity team
Attending to daily tasks on an assigned portfolio of clients
Prepare documentation for signature, through the identification of key risks and mitigants
Organize and attend board meetings
Take and draft minutes following board meetings
Ensure filing deadlines are met
Maintain statutory records, as required by the relevant legislation
Updating and maintaining board meeting calendars and schedules
Build relationships with clients and intermediaries
Any other ad hoc administrative tasks required to support the team
Follow processes and procedures, working according to set quality standards and controls
Company and trust registration
Attend to statutory requirements and maintenance of companies, trust,s and funds
Prepare and arrange board/trustee/shareholder meetings, including facilities to support such meetings
Prepare and distribute shareholder notices
Prepare and arrange resolutions or minutes as required
Prepare and arrange for minutes and agreements to be signed
Prepare and ensure changes to offering documents are adopted and longed in line with regulatory guidelines and requirements
Manage anti-money laundering queries
Meet personal and team targets as the needs arise
Maintains a strong work ethic and is diligent, self-sufficient, proactive, honest, professional, flexible and contributes towards a high team moraleMinimum Requirements
Relevant legal qualification (LLB)
3-5 years experience in an administrative role, in financial services or law
Direct communications with external parties and intermediaries
Organizational skills and ability to coordinate external parties
Report writing (drafting and formatting thereof)
Ability to think critically and interpret information from a number of sources
Knowledge of Microsoft packages, including Excel, Outlook, and Word
Ability to type and prepare minutes of Board meetings
A basic understanding of Company Law
Excellent attention to detail and accuracy
The successful candidate will have:
At least 3 + years of current practical and relevant experience, within the corporate, legal, fiduciary, fund, and trust services
(or relevant equivalent) legal sector
Strong and sound knowledge of the administration, coordination, and servicing of clients within the company secretarial (or relevant equivalent) field
Meticulous attention to detail
Quality conscious and understands accountability, maintains a high level of responsibility, and is adaptable
Has excellent computer typing skills, with the ability to learn and take initiative
Workable and basic understanding of Corporate Secretarial software and general and niche company secretarial administration
Workable knowledge of acting in the best interest of the Company and can display a basic to intermediate sound knowledge of Company law across various local and foreign jurisdictions generally
Working knowledge and experience in operational requirements such as AML, FATCA, FICS, CRS, OECD, and PEPs - will be an advantage
Has the ability to work in a team as well as independently as the need arises
Sound planning skills, strong verbal and written communication, and can effectively diarise and plan with attention to detail.
An understanding of delivering within core deadlines and being able to discern urgency and work under pressureKindly note that by submitting your application for this career opportunity you agree that Guardian Recruiting may use your application for the purpose of the recruitment and selection of the said position, and this information may be shared with the relevant stakeholders in the business.Please note that only shortlisted candidates will be contacted.Should you not have heard back within a two-week period, please assume that your application was unsuccessful.All job postings are in accordance with our Client's BEE requirements. Please only send certificates when requested to do soSimilar jobs you might be interested in:Location: Cape Town
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