Job Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered.Duties and responsibilities:

• Capture, manage, and process all departmental marks on Gradebook.
• Coordinate the departments Learning Facilitators. This includes, but is not limited to, the recruitment and selection of learning facilitators for the first, second, and third-year tutorial program.
• Coordinate the departments third-year seminars and manage registration.
• Plan and coordinate the availability of venues for tests and lectures.
• Manage deadlines relating to academic staff and learning facilitators.
• Liaise with students, academics and external stakeholders.
• Provide academic advice to undergraduate and postgraduate students.
• Conduct administrative duties relating to the departments external review.
• Manage the departmental web page.
• Manage modules on Blackboard. This includes, but is not limited to, posting notices, editing, and setting up online assessments.
• Handle public relations within the department.
• Manage profiles of the English Department on- and off-campus (web page, Facebook, and print media).
• Coordinate, plan and minute meetings.
• Administer electronic archiving.
• Execute data capturing, data manipulation, and word processing.
• Perform general administrative duties such as photocopying and scanning of documents.

Inherent requirements:

• Grade 12 or national vocational certificate on NQF Level 4.
• Minimum one (1) years relevant working experience relating to the duties and responsibilities.

Recommendations:

• BA -degree on NQF Level 7 with English modules up to third-year level.
• Experience within the higher education environment.
• Knowledge of- and experience with university systems [e.g. PeopleSoft or similar programme and its functions (PS Student, PS Financials, PS Human Resources, Requisitioning, etc.), Gradebook, policies, and procedures].
• Valid driver's license.
• Proficiency with Gradebook or similar system.
• Lecturing/tutoring/facilitating experience in English.

CompetenciesRequired competencies:

• Results oriented.

- The ability to be reliable, responsible, dependable and to fulfil obligations.
- The ability to maintain composure and self-control.

• Strategic thinking.

- The ability to deal with several activities at a time.
- The ability to focus on details, work towards perfection, and approach work in a neat and organized manner.

• Business Acumen:

- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.

• Leading.

- The ability to maintain high levels of personal motivation, energy, and enthusiasm.
- The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.

• Building coalitions

- The ability to be self-assured and at ease with people in all types of social situations.
- The ability to be sensitive and understanding to the needs and feelings of others.Please ensure that all relevant documentation is attached to your application.

• A detailed curriculum vitae and cover letter.
• Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
• A copy of your identity document (ID or passport in the case of foreign nationals).
• Proof of registration with a Professional Body (if applicable).
• A copy of your drivers license (if applicable).
• Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).

Assumption of duties:
As soon as possible.Closing date:
01 September 2024Salary:
The annual remuneration package, including benefits is R274 509.82 - R344 470.16 per annum, depending on the budget available for the position, relevant work experience and qualifications.Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus, and study benefits.Enquiries:
For enquiries, please feel free to contact 051 401 7659 or email SejanamaneP@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 9857/ 9810/9813 for assistance.General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at : EEA13_EE Plan UFS 1 March 2022 (003).pdfThe University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.Additional Information

University of the Free State