Job Description

Primary Purpose of the Job:The purpose of the role is to provide administrative support to the audit department as well as to be responsible for coordinating all trainee related activities to ensure the smooth running of the training office.Main Duties and Responsibilities:

• Leave approvals for managers on ESS.
• Review the ESS vs Maconomy report for managers
• Work in progress management
• Collating and preparing reports
• Ad hoc administration
• Mediate when issues arise between trainee and manager
• Registration of new Trainees onto the TCMS & EAT system
• Managing the TCMS dashboard. This includes liaising with trainees if they need to manage their dashboards.
• Managing the EAT dashboard. Following up on assessments in progress
• Weekly reminders to trainees and managers for finalization of assessments in progress
• Following up on LOR/PDS/TED non-compliances
• Issuing of warnings for non-compliance
• Assisting with trainees RPL applications
• Tracking and Reporting on core hours for the trainees.
• Ensure that the coaching schedule is updated and maintained (mentor/mentee list)
• Arranging payment of all IRBA, SAICA, LTS, ITC & APC Invoices.
• Ensure accuracy of the LTS billing summary.
• Ensure the LTS compliance is achieved by trainees and Managers regarding performance records.
• Monitor trainee competencies & core hour progress
• Arrange and setup dates for Calibrations/trainee performance reviews
• Ensure proper coordination of board courses.
• Ensure proper records are kept for registration of trainees for board Courses
• Manage performance and growth conversations between managers and trainees
• Assist in the preparation of Increase schedules for the trainees.
• Keeping accurate information for Trainee qualifications and their academic progression
• Timeously informing the People and culture department on any contracts due for termination.
• Assist with the discharging of trainees on TCMS.
• Collate all information pertaining to SAICA re-accreditation process

Qualifications:

• Business Administration Diploma or equivalent

Requirements:

• Minimum of 2 years experience in administration
• Experience in a professional services environment

Competencies: Knowledge and Skills:Job Competencies:

• Excellent communication skills (Verbal and written).
• Excellent internal and external stakeholder relationship management.
• Ability to meet tight deadlines and work well under pressure.
• Quality and detail oriented.
• Maintaining excellent client focus.
• Excellent Computer Skills (Excel, Word, PowerPoint, etc.)
• Critical thinker and problem-solving skills
• Team player
• Good time-management skills

BDO Core Competencies:

• Relationships and Collaboration
• Exceptional Client Service
• Business Growth
• Engaging people
• Inclusive Agile Leadership
• Quality, Risk management and Operational transformation

BDO