Job Description

SUMMARY:A specialist warehouse and distribution company has an exciting opportunity for an experienced, customer service-oriented Senior Client Administrator in the Eastern Cape.The Senior Client Administrator is responsible for managing the day-to-day functions of the MSP model at the DC in terms of Administration and Financials.

• Mat...

POSITION INFO:A specialist warehouse and distribution company has an exciting opportunity for an experienced, customer service-oriented Senior Client Administrator in the Eastern Cape.The Senior Client Administrator is responsible for managing the day-to-day functions of the MSP model at the DC in terms of Administration and Financials.

• Matric / NQF level 4 with Accounting
• Degree/Diploma in Administration or Financial field or similar
• 2 - 3 yrs experience in an administrative/financial role essential
• Microsoft Outlook (Excel, Word, PowerPoint) intermediate to advanced skills
• Microsoft AX 2012 experience advantageous
• Experience in retail / distribution / TES advantageous (preferred)
• Possession of a valid drivers license and own car essential

GENERAL ADMINISTRATIVE

• Attend interviews when required by the Client
• Ensure all Adfusion staff files are up to date;
• Ensure that employees at the DC are aware of the policies and procedures related to any

matters; * Check Attendance registers for Admin staff.REPORTING

• Update Weekly and Monthly Reports
• Update TES, ICS services report for Shoprite and ACMS;
• Compile daily reports for Shoprite related to invoices and statements

INVOICING

• Ensure all recommended gap requirements are stipulated on the vendor invoices
• Facilitate the management report (Invoice Control Sheet) to Head Office
• Ensure that all invoice queries relating to Assignee Clerks are resolved
• Ensure that all invoices are processed;
• Facilitate any credit notes if there are any
• Ensure that auditing for the agency files are in order before Shoprite audits
• Ensure that all agencies adhere to Shoprites requirements regarding documentation
• Attend to all agencys issues with Shoprite and facilitate meetings
• Update all outstanding orders for Shoprite
• Process all MBS Cross Shifts
• Update MBS Register and payments
• Reconcile statements together with the invoices processed against the age analysis for payments
• Ensure Time Sheets are signed off by the relevant parties
• Ensure that provision is made on all outstanding orders
• Ensure all pakkies are in order with Shoprites requirements
• Check all manual time sheets or shifts sheet for the agencies for payroll and have them signed off
• Ensure all overtime hours correspond with all WFM systems
• Liaise with the agencies should any issues arise relating to the weekly invoices
• Reconcile payments for Abuse verify invoices with Head Office
• Attend to all requests from Regional Operations Managers
• Reconcile statements with invoices processed
• Check and maintain all new vendors
• Adhere to all Shoprites

requirements from ACMS * Attend to all Shoprite queries

• Ensure all Shoprites statements are processed

REPORTING

• Update Weekly and Monthly Reports
• Update TES, ICS services report for Shoprite and ACMS
• Compile daily reports for Shoprite related to invoices and statements

OTHER SPECIAL REQUIREMENTS:

• Warehouse setting
• The job entails reporting directly to the National Payroll and Admin Manager
• Official working hours for this position are 07:30 to 16:30 i.e. 40 hours per week excluding lunch breaks, Monday Friday, as per operational requirements.
• A high level of flexibility is required for this role.

KNOWLEDGE, SKILLS ATTRIBUTES

• Strong numeric reasoning ability
• Excellent verbal and written communication skills
• Problem-solving
• Analytic Ability
• Strong admin skills
• Deadline-driven and willing to work overtime at deadlines
• Time management and ability to work under pressure
• Organized, efficient, and task-driven Ability to multi-task

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