Job Description

Primary Purpose of the Job:To provide expert advocacy and assistance to client Boards, ensuring their Compliance and Governance and ensuring that client companies and Boards are compliant in terms of the relevant laws and regulations; supporting the promotion of business in order to achieve annual targets to support the organisationxe2x80x99s strategic objectivesMain Duties and Responsibilities:Functional Management

• Ensure compliance for clients of the provisions of Companies Act and rules made thereunder and other statutes and bylaws of the company
• Provide expert advocacy to clients on King IV best corporate governance practice
• Monitor changes in relevant legislation and the regulatory environment and take appropriate action for clients
• Sort and file various documents and/or returns as required for clients under the provisions of the Companies Law
• Coordinate and facilitate accurate and timeous administration of client company records and registers including the lodgement of all documents with the CIPC and the maintenance and updating of the companyxe2x80x99s registers
• Maintain books and registers of client companies as required under the provisions of the Companies Act
• Ensure that legal requirements of the allotment, issuance and transfer of share certificates have been complied with for clients
• Maintain relevant statutory books as and when required for clients
• Consult and liaise with external regulators and advisers, such as CIPC, Auditors and the Master of the High Court for clients
• Coordinate and deal with all correspondence between client companies and their shareholders
• Prepare board resolutions, taking minutes, lodging required forms and annual returns with CIPC for clients
• Prepare and organise agendas and papers for client company Board meetings, committees and annual general meetings (AGMxe2x80x99s)Ensure the distribution of client annual meeting work plans and meeting packs
• Advise and attend client meetings to ensure that the legal requirements are fulfilled and provide such information as required
• Prepare and follow-up on matters arising from the client meetings attended
• Prepare Board Evaluation Questionnaires tailored for specific clients
• Draft client Board Evaluation Reports for circulation
• Analyse and prepare client Focus Area Reports based on the Board Evaluation Outcome
• Review and draft Committee Charters as required for clients
• Prepare proposals to new prospective clients
• Prepare and follow up on engagement letters
• Analyse and respond timeously to emails from clients and relevant stakeholders
• Prepare Billing Sheet Schedule and Invoices as required
• Provide support and advocacy to Consultant: Board Support to ensure knowledge transfer

Risk and Compliance Management

• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation
• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks
• Support and provide evidence to all internal and external audit requirements
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity

Stakeholder Management

• Identify and mitigate internal systems and procedural barriers to enhance excellent customer service
• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage Statucorxe2x80x99s reputation
• Represent and participate in the organisationxe2x80x99s committees and tasks teams when required
• Implement timeous communication on progress and challenges in achieving the tactical work plans to impacted stakeholders
• Drive and manage the stakeholder communications with the selected stakeholders

Requirements:Qualifications

• B-Degree in Law (LLB), Corporate Governance or similar
• Registered Compliance Officer
• Registered with Chartered Governance Institute of South Africa

Experience

• 4-5 Years in Corporate Law or Governance in a variety of sectors and secretarial support experience preferably.

Knowledge

• Relevant legislation and regulatory frameworks
• JSE Listing Requirements
• Board Governance and Compliance Knowledge
• Company Secretarial protocols
• Business Acumen

Competencies: Knowledge and Skills

• Verbal and Written Communication
• Conflict Resolutions
• Presentations
• Project Management
• Minute Taking
• Computer Literacy
• Planning and Prioritising
• Resilience
• Detail Orientation
• Innovative Thinking
• Customer Centric
• Results Focused

BDO Core Competencies:

• Quality Focused
• Assertiveness
• Teamwork
• Problem Solving
• Judgement and Decision Making
• Analytical Thinking
• Flexibility and Adaptability
• Impact and Influence

BDO