Job Description

Senior Conveyancing Secretary
Our client, a well-established legal practice, is looking for an experienced and highly organised Senior Conveyancing Secretary to become part of their team in Pretoria East, Gauteng. The perfect candidate should possess a Paralegal /Conveyancing qualification and have at least 8 years of relevant experience in a comparable position.Minimum Requirements

• Essential: Matric.
• Relevant qualification in Paralegal Studies would be highly beneficial.
• Essential: Experience with Bond cancellations and registrations.
• Experience working on the following software:

• Microsoft Office Package (Specifically Excel)
• Ghost Practice
• Lexis
• Essential: Minimum of 8 years of experience within a similar role.

Roles and ResponsibilitiesAbsa Home Loans:

• Administer home loan applications and associated documentation for Absa Home Loans, Private Clients, Wealth, and Relationship Banking.
• Ensure all necessary FICA documentation is complete and up-to-date.
• Liaise with the Absa legal department, ensuring compliance with their policies for property registration.
• Accurately draft and review bond registration documents in line with Absa requirements.
• Manage bond cancellation requests, ensuring all conditions are met and necessary approvals obtained.

Standard Bank Home Loans:

• Oversee and manage conveyancing for Standard Bank's Home Loans and Private Client divisions.
• Draft and prepare all necessary transfer and bond registration documentation.
• Ensure compliance with Standard Banks processes and procedures to avoid delays in bond registrations.
• Handle bond cancellations for Standard Bank clients, ensuring the process is handled seamlessly.

FNB Home Loans:

• Manage home loan applications and conveyancing for FNBs Home Loans, Private Clients, and Private Wealth divisions.
• Prepare and lodge bond registration documents, ensuring they meet the stringent requirements set by FNB.
• Handle the cancellation of bonds, coordinating with FNBs legal team to ensure smooth finalisation of the process.

Bond Cancellations:

• Process and manage bond cancellations for Absa, Standard Bank, and FNB, ensuring that all legal documents are correctly prepared and lodged with the deeds office.
• Communicate with bank representatives to confirm the completion of bond cancellations.
• Ensure that all bond cancellations comply with the respective banks specific requirements and guidelines.

Client Liaison:

• Serve as the primary point of contact for clients regarding property transfers, home loans, and bond cancellations.
• Provide regular updates to clients on the progress of their transactions.
• Address and resolve any issues that may arise during the conveyancing process.
• Ensure client satisfaction by maintaining a high level of professionalism and service quality.

Documentation Preparation and Management:

• Draft and review legal documents related to property transfers, including deeds of sale, power of attorney, and mortgage bond documents.
• Ensure that all documentation complies with legal and regulatory standards.
• Coordinate the submission and lodgement of documents with the deeds office.

Stakeholder Coordination:

• Collaborate with attorneys, estate agents, banks, and clients to ensure all parties are informed and aligned throughout the conveyancing process.
• Manage and track the flow of documents between the parties to ensure timely completion of transactions.
• Build and maintain strong working relationships with key stakeholders, including bank representatives and clients.

Compliance and Regulatory Adherence:

• Ensure adherence to all relevant legal, regulatory, and compliance standards throughout the conveyancing process.
• Stay updated with the latest changes in property law and conveyancing procedures.
• Maintain a thorough understanding of FICA, POPIA, and other regulatory requirements relevant to conveyancing.

Closing Date
Submissions for this vacancy will close on 18 October 2024, however, you will still have the opportunity to submit your CV for this position till 04 November 2024.Please Note
Thank you for submitting your CV to Marvel Placement Consultants. We value your submission, and we try our utmost best to get back to each applicant. However, should your application be successful, we will be in contact with you. Should you not hear from us within two weeks of application, please consider your application as unsuccessful. We are however recruitment specialists and will keep your details on our database for possible future opportunities.PoPI Act
Please note that Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive.

Marvel Placement Consultants