Job Description

Senior Coordinator Administration and Operations, Herding for Health ProgramConservation International protects nature for the benefit of humanity. Through science, policy, fieldwork, and finance, we spotlight and secure the most important places in nature for the climate, biodiversity, and for people. With offices in 30 countries and projects in more than 100 countries, Conservation International partners with governments, companies, civil society, Indigenous peoples, and local communities to help people and nature thrive together.POSITION SUMMARY - This position is based in either Cape Town or Johannesburg- South AfricaConservation International protects nature for the benefit of humanity. Through science, policy, fieldwork, and finance, we spotlight and secure the most important places in nature for the climate, biodiversity, and for people. With offices in 30 countries and projects in more than 100 countries, Conservation International partners with governments, companies, civil society, Indigenous peoples, and local communities to help people and nature thrive together.The Senior Coordinator Administration and Operations supports and contributes to the Herding for Health team, which sits within CIs Africa Grasslands Program. The Herding for Health program a partnership between Conservation International and the Peace Parks Foundation is a community-driven livestock management model that supports the livelihoods of rural communities living in and around protected areas while restoring grasslands and savannas, and conserving biodiversity through herding, capacity building, and collective governance. With the ambitious goals of restoring 7 million hectares and positively impacting 3.5 million beneficiaries by 2030, collaboration, teamwork, and operational excellence is essential to ensure high impact, efficient delivery of H4H implementation.The Senior Operations Coordinator plays a key role and will be responsible for providing operational support for the administrative, financial, and human resources functions of the Herding for Health team and plays a critical support and enabling role. Duties are varied and include overseeing day-to-day financial transactions, providing project administration support, maintaining filing and reporting systems, creating reports and analysis, new hire onboarding, and other proactive office support to ensure the efficient functioning of the team. They will also provide meeting/conference planning, time recording, travel, and IT liaison support as directed.The Senior Operations Coordinator serves as a go-to resource on operational matters. They will work closely with Finance, Operations, and HR regional and global teams to ensure operational functions comply with CIs policies, procedures, and donor and local reporting requirements. They will have a thorough understanding of CIs policies and procedures and will be able to guide staff in applying them, and work with the supervisor to resolve more difficult questions and requests.This position does not supervise staff but assists the Herding for Health team, peers, and others. Duties are performed under general supervision.RESPONSIBILITIESOperational Support to Herding for Health Team

• Work to ensure operational services within the H4H team run smoothly.
• Function as a recognized resource for routine and non-routine operation matters. Educate staff in understanding and applying CI operations policies and procedures and resolving their questions or concerns.
• Assist with onboarding new employees and managing HR paperwork.
• Oversee day-to-day financial transactions. Duties include reviewing and preparing purchase orders, reimbursements, reclasses, and other related transactions.
• Provide project administration and support. Duties include reviewing and verifying project information, entering and maintaining project information in CIs management systems, and generating reports.
• Create and review expense reports, track expenses and ensure accurate coding.
• Review time reporting for proper coding and charging. Work with payroll to make corrections/reclasses.
• Coordinate travel arrangements and handle travel expense reports.
• Manage filing systems.
• Track contracts and donor agreements and review for compliance with donor agreements.
• Provide logistical support for meetings and events.
• Function as the department liaison with IT.
• Perform related duties as assigned.

Support an inclusive, fun, and thriving team culture

• Assist the H4H Program Manager in organizing and driving team-building exercises.
• Proactively seek opportunities to improve inclusivity, diversity, and fun within the team.
• Facilitate a culture of feedback, ensuring adequate avenues for team members to give and receive feedback, as well as voice grievances.

People and Resource Management Responsibilities

• This position does not manage staff, an operating budget, or public or private funds. Typically assists peers, temporary employees, contractors, or volunteers.

Other duties as assigned by supervisor.WORKING CONDITIONS

• Typical office environment.
• Limited travel expected (not more than 10%).
• This position follows a hybrid work structure, working some days from the office and some remotely. Guidance will be shared during the interview process.
• This a 2-year fixed-term assignment, anticipated to begin in May 2024 and end in June 2026.

QUALIFICATIONSRequired

• High School or Secondary School education.
• 2 to 4 years of related work experience supporting C-suite level executives and senior management.
• Mature individual with sound judgment and ability to navigate complex organizational structures.
• Strong organization, communication, and interpersonal skills. Proven team player.
• Ability to manage multiple tasks in a fast-paced environment.
• Fluency in MS Office and Google Apps (Mail, Drive, Hangouts, etc.), with an interest in and aptitude for learning new systems.
• Advanced proficiency in Excel.
• Excellent verbal and written communication skills.
• Experience with interpreting data and generating reports and analysis.
• Highly organized and motivated.
• Displays meticulous attention to detail and accuracy. Proactive self-starter.
• Discretion and sensitivity regarding personnel issues, when necessary.

Preferred

• Bachelors Degree.
• Own a car and drivers license.

To apply for this position please submit a resume and cover letter.Application Deadline: May 15, 2024 (11:49 PM EST)See all Conservation International Career OpportunitiesConservation International is an equal opportunity, affirmative action, and Diversity, Equity, Inclusion, and Accessibility-committed employer. We are proud to have a diverse, global workforce where employment decisions are based on qualifications, experience, position requirements, business needs, market conditions, merit, and other legitimate nondiscriminatory factors.As a science-based organization, CI follows CDC recommendations for COVID-19 and other vaccines. Accordingly, for the health and safety of our employees, their families, and our community, subject to applicable local law, all Conservation International staff are expected to be vaccinated against COVID-19. However, vaccination is no longer a mandate or condition of employment and employees are not required to provide proof of vaccination. This means we will not require an individual to be vaccinated to enter a CI office, attend CI events or travel on CI-related trips. This applies for our community partners as well. This vaccine expectation applies to all team members working remotely, in a hybrid work arrangement, and on-site. Job applicants are NOT required to state their COVID-19 vaccine status in their application.

Conservation International