Job Description

:The following sets out the duties and responsibilities of the Senior Debtors position. It should be noted that the duties and responsibilities set out below should not be seen as exclusive but could include duties on an ad hoc basis. MUST HAVE STUDENT ACCOMMODATION/ RESIDENTIAL PROPERTY EXPERIENCE.FINANCIALBanking

• Daily banking allocations to be done for all buildings

• Unallocated receipts to be emailed to Debtors on a daily basis to assist with allocation

• Bulk receipting and allocations (Fundi, 5% comm & WITS)

• Clearing all unallocated receipts on a monthly basis

Pre - billing & Statement run

• Monthly pre- billing checks to be conducted

• Pre -billing corrections to be sent to Debtors to advise and to be updated

• Final pre-billing to be sent to Management on a monthly basis

• Ensure statement run has been done

• Statement errors to be corrected and resend

Rental account adjustments

• Sign off on all adjustments requested by Debtors on daily basis

• Weekly rental account adjustments to be checked for errors

Reconciliation for Petty cash & receipt books

• Weekly checks on all petty cash & receipt book tracking sheets

• Monthly sign -offs on all petty cash & receipt book reconciliations before sending to Management

Repairs & Maintenance charges

• Monthly on-charges for any repairs and maintenance onto student accounts to be sent to Debtors

• Vacate damages to be submitted to debtors to on-charge

Refunds

• Deposit refund request to be processed by Debtors and to check and sign off

• Ensure Refund request is signed off by Management and send to Head office for payment

Invoicing & Lease Agreements

• Ensuring all funded students received correct invoices when moving in for institution submissions for funding

• Ensuring all students have been liaised to ensure they have submitted invoices successfully

• Liaising with Bursar funders to send invoices for bursar students

• Liaising with WITS finance office to ensure are student reflect on funded list

• Submission of monthly WITS invoices for payment

• Liaising with UJ finance office regarding any invoice or lease queries for UJ students

• Ensuring all students have access to signed lease agreement for submission

Arrear Letters & Monthly TPN reports

• Compile AOD letters required from Debtors and ensure approved by Management

• Monthly LODs to be generated and send out by no later than 5th of the month

• Monthly Cancellations to be generated and to be approved by Management

• Monthly TPN reports to be checked and sent to TPN to import

REPORTINGCollections

• Daily supervision of all Debtors in regards all outstanding arrears

• Daily arrears report of Debtors to be assessed and follow ups done

• Comprehensive weekly reports to be sent to Management with outstanding arrears and follow up comments/plans

• Comprehensive monthly reports to be sent to Management with outstanding arrears and follow up comments/plans

Tenancy

• Tenancy checks done regularly (MDA vs Biometrics vs Occupation)

• Tcas, Mda & QS3 checks done regularly

• Ensure new bookings are integrated onto MDA & TCAS (during the course of the year)

LEASINGNew Bookings (during Intake Period)

• Processing all new bookings received on TCAS Daily

• Obtaining student documentation

• Fica requirement checks to be done

• Room allocations

• Obtaining proof of payments and allocating

• Ensuring student move-ins are done correctly

• Ensuring MDA & Tcas integration is correct

New Bookings (during remainder of year)

• Ensuring new bookings are completed on TCAS by CLOS daily

• Ensuring TCAS & MDA integration is correct

• Ensuring proof of payment was obtained and allocated

STAFF MANAGEMENT

• Debtors supervision

• Ensuring all Debtors are equipped to do their daily functions

• New & Improved initiatives to ensure 100% collection rate

• Assist with CLOs supervision in absence of Management

GENERALAssist & perform the below when required by Management;

• Assist during vacate season at end of the year

• Assist with intake beginning of the year

• Assist with viewing of units

• Assist with student documentation for funding purposes

• Assist with compilation of student data for institution

• Assist with student and building promotions

• Any other function over and above mentioned

POPI ACT

• All staff to adhere to POPI act at all times during employment

RequirementsMatricMDA system experienceStudent accommodation or residential property debtors and leasing experience.

Ability Recruitment