Job Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered.Duties and responsibilities:

• Check and approve budgets.
• Facilitate overdrafts.
• Create Item types for Short Learning Programmes.
• Pricing of Short Learning Programmes on PeopleSoft
• Facilitate Short Learning Programmes entity creation.
• Reconcile Short Learning Programmes entities, including the correct allocation of funds and close out of the entity.
• Manage T-Entities with regard to bursaries, contract offerings and the like.
• Ensure that relevant journals with regard to T-entities are managed correctly (levy, certificates).
• Manage the KPHA operational, certificate and licencing entity.
• Ensure that Short Learning Programmes Owners are aware of financial policies and processes.
• Train Short Learning Programmes owners on the use of the budgets.
• Assist Short Learning Programmes stakeholders with day-to-day financial matters.
• Assist the Short Learning Programmes Office with general matters.
• Provide general day-to-day assistance to the Director.
• Create purchase orders and requisitions and similar.
• Liaise between the Finance department and Kovsie Phahamisa Academy.
• Assist in the financial strategy and business case of the Kovsie Phahamisa Academy
• Guide the KPA's costing procedures to ensure a uniform feasible approach to Short Learning Programmes.
• Manage the financial strategy and vision of the Kovsie Phahamisa Academy.
• Manage the alignment of Short Learning Programmes, Kovsie Phahamisa Academy and the greater UFS (finance department).
• Support and assist internal stakeholders with funding opportunities.
• Assist in the reporting of the financial position of Short Learning Programmes at the UFS.
• Assist in the reporting of the Kovsie Phahamisa Academy's financial position.

Inherent requirements:

• Bachelor's degree or an Advanced Diploma/B.Tech degree/Postgraduate Certificate on NQF level 7 or a 3-year National Diploma on NQF level 6.
• A minimum of two (2) years' relevant working experience relating to the duties and responsibilities.

Recommendations:

• Knowledge of PeopleSoft Finance System.

CompetenciesRequired competencies:

• Results oriented.

- The ability to cope with a frequently changing environment and to adapt to evolving situations.
- The ability to be reliable, responsible, dependable and to fulfil obligations.

• Strategic thinking.

- The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
- The ability to carefully analyse information and use logic to address issues and problems at work.

• Business Acumen.

- Proficient in using MS Office.
- Knowledge of excel and word.

• Leading.

- The ability to maintain high levels of personal motivation, energy and enthusiasm.
- The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

• Building coalitions.

- The ability to interact with others and establish personal connections with people.
- The ability to make decisions through consultation, collaboration and working with close supervision.Please ensure that all relevant documentation is attached to your application.

• A detailed curriculum vitae and cover letter.
• Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
• A copy of your identity document (ID or passport in the case of foreign nationals).
• Proof of registration with a Professional Body (if applicable).
• A copy of your driver's license (if applicable).
• Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).

Assumption of duties:
1 July 2024 or soonest.Closing date:
13 June 2024.Salary:
The salary is available on request.Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.Enquiries:
For enquiries, please feel free to contact 051 401 7659 or email SejanamaneP@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 9814/ 9813/ 2979/ 9848 for assistance.General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at: EEA13_EE Plan UFS 1 March 2022 (003).pdfThe University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.Additional Information

University of the Free State