Job Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered.

Please ensure that all relevant documentation is attached to your application.

• A detailed curriculum vitae and cover letter.
• Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
• A copy of your identity document (ID or passport in the case of foreign nationals).
• Proof of registration with a Professional Body (if applicable).
• A copy of your driver's license (if applicable).
• Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).

Duties and responsibilities:

• Facilitate and manage research agreements.
• Prepare all information for reporting to NIPMO, TIA, university structures, and any other mandated reporting bodies.
• Engage in stakeholder liaison activities.
• Liaise between DRD and project owners at faculties to ensure progress on projects.
• Maintain and update the Research Information Management System (RIMS).
• Responsible for financial administration.
• Responsible for project management of the TIA Seed Funded projects and any other projects at DRD.

Inherent requirements:

• A Bachelor's degree or a B-Tech on NQF level 7.
• A minimum of two (2) years' relevant working experience relating to the duties and responsibilities.

Recommendations:

• A minimum of two years relevant experience working in a university or similar environment.
• A general understanding of compliance relating to university policies e.g. delegation of authority, procurement, etc.
• Advanced knowledge of the Research Information Management System (RIMS).
• Intermediate to advanced knowledge of Microsoft, especially Excel.
• Project management experience word useful.
• Any training/experience related to intellectual property and/ or contract management would be useful.
• Any business skills or business management experience would be useful.
• Excellent interpersonal and communication skills.

Competencies

Required competencies:

• Results-oriented.

- The ability to cope with a frequently changing environment and to adapt to evolving situations.
- The ability to stick with tasks, not give up, and overcome obstacles in completing one's task.

• Strategic thinking.

- The ability to deal with several activities at a time.
- The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.

• Business Acumen:

- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.

• Leading.

- The ability to lead, take charge of situations and offer opinions and directions to others.
- The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.

• Building coalitions

- The ability to interact with others and establish personal connections with people.
- The ability to make decisions through consultation, collaboration, and working with close supervision.

Assumption of duties:
01 April 2024.

Closing date:
6 March 2024.

Salary:
The salary is available on request.

Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus, and study benefits.

Enquiries:
For inquiries, please feel free to contact 051 401 2979 or email JardineS@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 9810 / 9813 / 9814 / 9848/ 7659 for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at: EEA13_EE Plan UFS 1 March 2022 (003).pdf

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

University of the Free State