Job Description

Minimum Requirements:

• Grade 12
• VIP Course
• At least 3 years VIP experience
• Strong Administrative Skills
• Organised
• Able to complete forms related to own working area
• Can complete administrative procedures with necessary directions and systems at disposal
• Attention to detail
• Able to work under pressure
• Adaptable
• Sense of urgency
• Persistent
• VIP
• Excel and Word
• Understands administrative procedures in own department

• Payroll Processing:
• Processing of all salaries input and the monthly wages.
• Ensure to query excessive overtime, Business km travel claims or any deductions that is relating to renting of a vehicle.
• Ensure all earnings and deductions are authorized by the BU Manager.
• Ensure any BU Changes are correctly changed on VIP and the reporting Managers are correctly captured on VIP.
• Update of Pay points on monthly basis.
• Ensure Salary Increases are correctly processed on VIP.
• Ensure deadlines are met.
• Ensure CTC are correctly captured on VIP.
• Ensure Perks Tax is correctly captured on VIP as and when applicable.
• Ensure Salvage Loans are correctly processed.
• Medical Aid:
• Ensure the billing for the Medical Aid Discovery, Xelus and Sizwe are correctly captured on VIP.
• Ensure all new members and dependents are correctly captured on VIP.
• Ensure terminations are correctly processed on VIP i.e., pro-rata EE and ER contributions.
• Medical Aid payments are due by the third of the following month.
• Provident Fund:
• Ensure Provident Fund schedules reconciled back to the VIP reports monthly.
• Ensure for the Provident fund reconciliation function.
• Ensure Provident Fund schedules reach the Provident Fund Administrators by the third of every month. Other Third-Party Payments:
• Ensure Garnishee Order, Union, Bargaining Council, SARS, UIF, Skills, Social Security and VET payments submitted to the Finance department before the sixth of every month for payment.
• Ensure schedules are communicated to the Third Parties to ensure payment is distributed correctly.
• Assist the Group Payroll Manager with the month end reports: General Ledger export.
• Co-Reconciliation reports.
• Skills Provision.
• Leave Provision. Training Reports.
• Ensure that the Wages are correctly processed on a Thursday morning.
• Ensure leave applications are correctly processed on VIP and the NBCRFLI Council.
• Ensure unpaid leave is correctly process on VIP
• Ensure pay slips uploaded on ESS a day before pay day.
• Printing pay slips for employees with no access to ESS and distribution.

Boardroom Appointments