Job Description

Tsebo Facilities Solution is looking for a Senior Project Manager who will be Accountable for mandated critical/high value projects to ensure successful execution and completion by defining and developing a framework to plan and manage projects and resources with utmost efficiencies to support the business to achieve its strategic objectives. Responsible for chasing and landing new business opportunities. Accountable for implementing, refining, and training subordinate staff on Project Management end-to-end process, tools, techniques and governance.As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people - the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients needs. to find out more about who we are in a nutshell.
Duties & ResponsibilitiesProject Management

• Lead and direct concurrent standard or complex
• Engage with stakeholders to take projects from original concept through final
• Provide pre-sales support by working with sales teams to scope and cost a project solution which includes the completion of a
• Manage the delivery of the projects through Project Managers, including rigorous scope control and change
• Manage escalations, acting as single point of contact to the
• Manage Project Managers to enable project teams to deliver against performance
• Establish a monitoring and evaluation framework for periodic reviews, which clearly defines measurable outcomes for each
• Identify and communicate any risks or opportunities based on
• Coach and mentor Project Managers when
• Manage project teams against service level agreements and flag potential
• Inform management timeously of any effects that may influence normal
• Coordinate all on-site activities with building
• Ensure compliance with all relevant
• Undertake regular site
• Ensure that Compliance Certificates (where applicable) are issued and
• Increase cross selling opportunities within the site
• Streamline processes and reduce rework and abortive work, to increase
• Technology Solutions

Daily Support and Management

• Improve methods of carrying out work through on-the-job
• Ensure that workflow continues without
• Ensure efficient and effective performance and turn-around
• Schedule and hold regular feedback meetings with all relevant staff, contractors and
• Ensure distribution and control of sensitive information and reports to authorised persons
• Ensure all project related invoices are approved and sent for payment
• Analyse and consolidate project related documents for reporting
• Ensure timeous procurement of vendors and related

Financial Management/Cost Containment/ Co-ordination and alighment:

• Manage and optimise project budgets within budgetary objectives - ensure projects are scoped and planned correctly to remove
• Identify and eliminate non-contributory
• Ensure all legal, regulatory and client compliance has been followed, as to ensure no penalties or fines are
• Issue Bill of Quantities (BOQ), obtain quotes and prepare Business Cases.
• Know project contracts in detail - if there is a penalty or malus clause, manage the project to ensure there is never a penalty incurred. Make sure the total value of the proposed penalty is understood down to a day rate/ hr or incident rate.
• Ensure early warning are issued in good time if any project parameter (time, cost, quality) is going to be compromised - this includes notifications of potential and actual
• Follow project management best practice when recording and managing change requests from the client and track all cost and time implications for all changes requested. - Change requests should not proceed until the client has approved the additional time and -- No penalty clause on any work should be agree to without TFS Legal and Head of Projects consultation.
• Payments to suppliers and contractors should not be approved or certified where the value of the work differs from the PO value unless there is a set of approved and tracked change requests and
• Arrange project progress payments by issuing Project Progress certificates and keep record of all payments initiated when
• Ensure Project Close Out (includes Project Completion Packs), and Final Account are conducted as soon as the project nears - Any delays in completing this process has a direct effect on invoicing the client, and the site ability to pay its supply chain.
• Sign off completed works certificates and submit project pack to admin for

OHS Act and Risk Management:

• Undertake regular site inspections to ensure contractors comply with OHS Act standards regarding housekeeping, safe working conditions, contractor control, contractor training and equipment handling.
• Ensure required risk assessment and safety file is on record where
• Ensure contractors provide Waste Management schedule per

Skills and Competencies

• Construction Regulatory knowledge and
• OHSA basic
• Legal
• SANS 10400 and 10400 XA working
• Health, Safety and environment - working knowledge of Regulatory and Client requirements
• MS Office, Excel, MS Project and PowerPoint.
• Ability to plan, organise and control own work
• Project Management
• Good communication
• Problem solving and analytical
• Client relationship and contractor
• Resource management
• Valid Driving
• Interpersonal
• Organisational skills
• Analytical
• Performance management
• Commercial awareness: business trends and the impact on TFSs
• Time Management: handle your workload without losing
• Team Management: capable of leading and taking responsibility in order to get the best from your
• Conflict Management
• Negotiation

Delegation and feedback skills.
Qualifications

• Grade 12 (non-negotiable)
• Built Environment related degree - BSc QS, Construction, Architecture
• Project Management PMP

Work Experience

• Minimum 8 years Project Management experience at a senior
• Managing and working with multiple
• Performance management of
• Working knowledge of project management systems.
• Risk
• People
• Leadership and
• OHSA basic and
• Legal
• Construction
• SANS 10400 and 10400 XA working
• Health, Safety and Environment - working knowledge of Regulatory and Client requirements.

PolicyTsebo is committed to protecting your personal data as well as your rights relating to the information in line with the provisions of the applicable data protection laws.As a company we are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants.Please note that Tsebo will not charge individuals seeking employment any fees, whether for registration, application, administration or placement.xc2xa9 All rights reserved.
Tsebo Solutions Group Proprietary
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Tsebo Solutions Group