Job Description

POSITION PURPOSE

Responsible for a variety of Trust administration related duties and support functions. Responsible for the completion of the monthly bank recons / Trust Account Reports. Provides assistance as required. Research and resolves discrepancies and accounting arrears - completed related reports, summaries and records and performs related clerical duties.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

1. Assumes responsibility for the monthly Trust Account Reports.
a. Ensure bank recons are timeously completed and accurately finalized monthly
b. Responsible for investigating and resolving errors daily.
c. Disputes/investigates unallocated bank and cashbook entries
d. Receipt Journals - allocated portfolios (limited to Senior Trust Administrator role).
e. Responsible for the reports for the Trust Accounts.
f. Runs Admin Fees & Lease Fees on monthly Ledger Close & get sign off from Portfolio for posting, and ensuring invoices are generated and delivered.
g. Assists portfolio with Financial Year End requests relating to Trust (Segregation of Duties Applied).
h. Monthly debit order process (In-house platform and Banking Platform)
i. Complete full check and process of tenant refunds (ISO Document 8 Procedure 1/2/2)
j. Assist Manager with releasing of third party payments on various bank accounts
k. Assists with Internal / External Audits
l. Assists with Bank Charge Bank Recon Reviews (Segregation of duties applied)
m. Assists with queries raised on Trust Fault Centre

2. Assumes responsibility for establishing and maintaining effective communication and coordination with area staff and management.
a. Interact with portfolios and Trust Administrators / Creditors resolve any unallocated entries & discrepancies on the bank reconciliation
b. Assists with administration in other portfolios, when colleagues are on leave. Assists and act as substitution for area staff when on leave
c. Any non-compliance on company policies and procedures need to be escalated to Trust & Support Head + Group Risk & Compliance.

3. Assumes responsibility for related duties as required or assigned.
d. Training and support for Trust admin staff
e. Runs errands as requested
f. Assists with special projects as assigned
g. Ensures that work area is clean, secure, and well maintained
h. Assist Trust & Support Head when required.
i. Management is immediately informed of any inappropriate conduct or behavior.

PERFORMANCE MEASUREMENTS
1. Bank reconciliations are done accurately according to monthly time table
2. Unallocated accounts are followed up and resolved monthly
4. Admin Fees are processed accurately and paid timeously.
5. Debit Orders are processed accurately.
6. Good working relations exist with area staff. Assistance is provided as needed. Effective coordination and cooperation exists.

EDUCATION/CERTIFICATION:
Matric + 3 years Bookkeeping (Books to Trial Balance)

REQUIRED KNOWLEDGE:
Knowledge of bank reconciliations and investigating basic accounting discrepancies.
Understanding of basic bookkeeping concepts and procedures

EXPERIENCE REQUIRED:
At least three years' experience within a finance department, performing bookkeeping functions.

SKILLS/ABILITIES:
Well organized & Attention to Detail
Good interpersonal and public relations skills.
Cooperative and willing to assist others

Broll Property Group