Job Description

Shipping Clerk - Paarden Eiland CPTFull job descriptionOur client in the Shipping Industry is seeking a Shipping Clerk to be based in Pardon Eiland (Cape Town).Duties include:Oversee all operational matters for assigned vessels relating to Owners requirements and instructions.Acknowledge receipt of emails and respond accordingly in a timely manner.Provide local knowledge and expertise and ensure that the principals requirements are performed with utmost efficiency.Respond accurately and timely to all queries received from any and all departments; ie Operations, Crew, Spares, Technical, etc. including but not limited to requests for procedures for operational matters, crew changes, spares, requests for local repairs.Assist vessels Master with pre arrival information and coordinate /liaise with all parties and authorities for timely arrangements and services, including submitting necessary information and updating IPMS, MDH documentation to Port Health for Free Pratique (OPL or IN PORT), follow up with Port Security for timely ISPS clearance for vessels coming into Port.Keep Owners updated with vessel prospects at all times for their timely arrangements.Monitor all requirements and instructions from Owners, and complete daily updated requirement lists for Owners inspection and confirmation.Communicate and follow up with staff members to ensure all arrangements as per Owners requirements are completed, ie crew, spares, courier are cross checked accordingly.Ensure Bluverve is updated accordingly.Liaise with local suppliers as per Owners arrangements for supplies, confirming orders and advising ETAs and delivery instructions, ie Launch service provider or In Port.Accurately arrange dispatch of landed items from vessels as per Owners or Masters instructions, ie courier dispatch or air/sea freight exports. (Liaise with appropriate staff member for air or sea freight exports). Notify Owners accordingly of dispatch.Complete detailed arrival reports for vessels coming into port and keep Owners updated during vessels port stay.Complete launch reports in a timely manner once launch returns and job sheet received from launch provider.Liaise with local third party handlers, including couriercompanies to receive consignments.Provide support and assistance to fellow staff members to ensure completeness of scheduled requirements.Assist as required with completion of launch permits via Port Health and Harbour Immigration.Assist as required with transportation to and from airport of crew members and/or Owners RepresentativesAssist as required with collection of spares from airport and deliveries to vessels.Complete "Ok To Boards" and submit to airlines in a timely manner to ensure safe boarding for On Signing crew membersComplete Invitation Letters (LOI) for non crew; ie family members joining vessels, personnel who are visiting and not visa exempt.Arrange necessary transportation to and from airport and ensure crew and/or personnel are collected in a timely manner.Arrange appropriate Hotel Accommodation, if required respectively for crew and/or personnel.Assist as required with completion of launch permits via Port Health and Harbour Immigration.Assist as required with transportation to and from airport of crew members and/or Owners RepresentativesCargo vessels (Applications to master/ birth planning meetings and updates)Port meetingsSalary is between R 22 000 - R 25 000 CTC per monthTo apply: please email rose@proappoint.co.zaOnly shortlisted candidates will be contacted.

JTJ Group