Job Description

• Glencore Holdings South Africa
• Johannesburg, Gauteng, South Africa
• Marketing & Logistics

This role is responsible to support the commercial logistics and traffic functions with expediting shipping and the ocean export of raw materials/commodities from Africa to customer destinations by converting manual shipping administrative systems and associated interfaces with shipping lines to online processes.General Accountability:

• Establish online shipping administration as an in-house resource to move to seamless interfaces with shipping service providers having different administrative systems through a project coordination approach, and by setting up and applying online administrative platforms and procedures.
• Ensure prompt service from service providers by forging and maintaining close relationships, by ensuring invoices are promptly paid and by resolving problems issues swiftly and effectively.
• Liaise closely with logistics management and traffic to register any problems and convey decisions to stakeholders as appropriate.
• Establish and manage stakeholder relationships with internal stakeholders by being the first point of contact for end user shipping and related queries and needs relating to the African esports of raw materials / commodities to customer destinations.
• Respond to sales export bookings and requirements by liaising with logistics management, traffic, and shipping lines regarding freight bookings ex-Africa, and ensuring correct warehouse is advised of said bookings and special instructions to meet vessel stacks.
• Prepare bill of lading by receiving, accessing, and collating relevant data and information from sources, and forward to shipping line.
• Ensure correct freight rates are applied per rate agreement structures, and that shipping lines have appropriate equipment positioned to collect for packing.
• Comply with Compliance and Sanctions guidelines regarding the Vessel Screening Procedure and the required pre-approvals to commercially engage with service providers and vessels.
• Ensure bank releases are in order by liaising with financial functions, that containers are packed with correct allocation, and are transported and stacked to meet vessel stacks to clear the path for material to be exported.
• Transfer and implement systematically and purposefully online shipping processes and administration to enhance the shipping administrative organizational environment through the application of online shipping knowledge and experience to replace manual shipping administrative procedures.
• Fulfil contractual obligations by obtaining vessel certificates, warehouse receipts, arrival notifications, and any other salient documentation.
• Collect original documentation, bills of lading having ensured that documentation and payment have been surrendered to the shipping line.
• Monitor movement, departure, and arrival at port of vessels by updating information tracking systems and through close liaison with shipping line, and updates logistics management and traffic accordingly.
• Provide shipping administrative support as required, relating to shipping documentation, storage, payment and ocean freight activities and services.

Key relationships:

• Shipping Lines.
• Freight Forwarders.
• Category Leads.
• End users from Sites.

QUALIFICATION & SKILL REQUIREMENTS:Minimum Qualifications:

• Grade 12 / Matric.
• Relevant Diploma required.

Work Experience:

• 2-4 Years in shipping and freight forwarding environments, with exposure to the full range of online shipping administrative functions.
• Proficient in online shipping administrative procedures.

Competencies:

• MS Office / Computer literate.
• Communication skills (verbal, written).
• Attention to detail.
• Customer oriented.
• Results-driven and self-motivated.
• Ability to multi-task and prioritize.
• Ability to work under pressure.
• Team player.

How to apply:Please apply on the Careers Portal: Applications Close: 23 May 2024
https://www.glencore.com/careers/career-opportunitiesThis vacancy will be filled in line with the Employment Equity Plan of Glencore. By applying for this position, you consent to Glencore collecting, storing, using, destroying, and processing in any other manner personal information for purposes of attending to this advertisement, and/ or all matters relating thereto, including the disclosure to third parties of such personal information for purposes of confirming such personal information. In the event you do not hear from the Company within 21 days after the closing date of applications, please consider your application to have been unsuccessful. The CVs of unsuccessful candidates will not be returned.

Glencore