Job Description

Eastern Cape, Port Elizabeth

Monthly Cost To Company (Market related)

Our client in the Manufacturing industry is currently looking to employ a Shipping Coordinator based in Port Elizabeth.

A wonderful career opportunity awaits you.

Requirements:

• Minimum 5 years experience in shipping and logistics in a manufacturing environment, of which: Up to 3 years should be at Supervisory level.
• Diploma in Logistics or Warehouse Management or related field (minimum).
• Degree in Logistics (advantageous).
• Computer Literacy (MS Office Suite)
• SAP, ERP Systems, and job-specific software systems.
• Knowledge of relevant Business Processes.
• Knowledge of relevant Production and Logistics Processes and Practices.

Responsibilities and expectations but not limited to:
Shipping operations and administration:

• Develops and executes the Shipping plan.
• Aligns agreements and improvement projects with Planning and Logistics plan and strategy, budget, and applicable legislation.
• Plans and organises with Transporters service providers, the resources (vehicles) required to load and transport product.
• Plans loads towards maximising the optimal utilisation of deck-space and load-mass of vehicles.
• Plans all shipments in accordance with customer requirements (distribution instructions, STOs and specific allocations).
• Coordinates and maintains integrity of Goods in Transit.
• Supplies OEM customers in line with required JIT and Kan-ban protocol, as and where applicable.
• Manage the process of invoicing as well as preparation of all documentation for products shipped.
• Execute all export related administration as per governing rules and regulations and legislation, applicable to various Incoterms, Customers and Countries shipped to.
• Daily capturing and processing of data, as well as assistance in any administrative matters when needed.
• Manage the loading of all trucks and containers as per SOPs.

Warehouse operations:

• Formulizes and implements policies and procedures towards the process of continuously improving the Warehouse and Shipping Department operations.
• Co-ordinates and directs methods and systems to ensure maximum security is maintained in the warehouse and despatch areas to minimize damage or loss on route.
• Co-ordinate and ensure accuracy of receipt of product into Shipping Department as well as posting of transactions to SAP timeously.
• Executes the process of confirmation of all finished product and receipt into Finished Goods.
• Controls inventory accuracy through cycle and month-end counts.
• Maintains FIFO on selected products.
• Ensures product, materials, and equipment preservation.
• Conducts inspections, audits, and maintains related / relevant administration.
• Monitors inventories and implement appropriate action to rotate / manage redundant or slow-moving stock, prevent obsolescence.
• Investigates incidents of poor inventory accuracy and stock-outs, formulizes, and implements corrective and preventative action.
• Coordinates storage and transport to / from off-site storage of materials (when applicable), and related costs.
• Ensures effective preservation and maintenance of buildings, tools, and other facilities always.
• Participate in all training with objective to upgrade working skills, develop methods and systems as well as keeping abreast with developing technologies in the Inventory Control field.

Compliance:

• Operates within controls and procedures to ensure the integrity of the company.
• Identifies and monitors risks within own department and area of responsibility.
• Assists in the maintenance of a risk register, report discrepancies or areas of concern to management.
• Ensures compliance with all relevant regulations and policy frameworks to prevent fruitless, wasteful, and irregular expenditure.
• Update and maintain SOPs and safety practices on an ongoing basis and ensure staff duties are fulfilled as prescribed by OSH Act standards.
• Ensure staff adheres to / complies with the necessary SHEQ policies and SOPs.
• Continuously strives to maintain and reduce blood lead levels toward minimizing risk within hazardous environment, aligned with set Health and Safety standards and requirements.

• Customer service management:

• Maintains effective working relationships with customers (both internal and external) towards rendering highest quality of services.
• Represents the company in meetings with relevant stakeholders.
• Identifies and solves problems creatively whilst demonstrating a high level of integrity in line with the company core values.
• Reports to Management on internal stakeholder related matters.
• Maintains relationships in accordance with policies, procedures and legal, as well as stakeholder management system requirements.

Staff Supervision:

• Ensures that all employees have signed performance agreements.
• Monitors and measures performance quarterly by conducting employee appraisals.
• In collaboration with HR, identify staff performance objectives, potential areas of development and action plans where necessary.
• Ensures ongoing training and development of employees.
• Addresses employee relations matters fairly and promptly.

Cost and Financial control:

• Contributes to the budget preparation process.
• Promotes and communicates the effective, efficient, economical, and transparent use of financial and other resources.
• Ensures overtime remains within budgetary- and authority limits.
• Approves purchases in line with company authorization levels.

Please note should you not receive a response within two weeks of applying you may assume that your application was unsuccessful.

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