Job Description

Main purpose of the job:

• In consultation with the District Manager, to coordinate and support the implementation of the DREAMS' School-based HIV and Violence prevention program, in order to ensure the delivery of quality services offered as part of a comprehensive package of care through mobile service delivery, and achievement of targets
• The incumbent should ensure the establishment of an enabling environment and availability of resources for the sub-district implementation team to deliver on their work plan

Location:

• Malelane - Nkomazi - Ehlanzeni District

Key performance areas:

• Coordinate, and promote the implementation of the School-based HIV & GBV program at the sub-district level including facilities, schools, and community
• Contribute to the development, implementation, and regular review of the sub-district-based work plan for PrEP and SRH with the District Manager and Clinical Mentor
• In collaboration with the District Manager and the Clinical Mentor, develop and implement project management tools to enable effective program delivery such as weekly driving roster, 4-month mobile schedule updated, and daily/weekly data dashboards assessing performance
• Working closely with the M&E Technical team, leading data-driven planning sessions at the sub-district level
• Facilitate regular meetings with the sub-district team to ensure outputs are delivered and to review progress on the implementation plan
• In collaboration with the District Manager and Clinical Mentor identify the needs of the program at a sub-district level and obtain or advocate for resources required
• Coordinate and troubleshoot all program-related activities
• Coordinate the development and implementation of Quality Improvement Plans (QIPs) to address relevant program implementation gaps that require immediate turn-around strategies such as improving uptake of services, PrEP Continuation, etc., in collaboration with the District Manager and Clinical Mentor
• Identifying areas of best practices and documenting success stories
• Support the sub-district team, ensuring that communication between teams is optimal and that program activities are coordinated and leveraged on a daily basis
• Ensure coordination across program streams including ISHP, PrEP, and SRH; Demand Creation, Community Services & Linkages, Clinical, M&E, and Capacity Building
• Support activities that increase access to adolescent and youth-friendly services (AYFS) including the utilization of youth zones and Safe spaces at the community level
• Develop and effectively manage relationships with relevant Wits RHI structures and other programs
• Contribute to the achievement of Wits RHI's corporate goals and objectives
• Serve as a representative or point of contact for the Schools project in the sub-district, including standing in for the District Manager when required
• Develop and effectively manage relationships with external stakeholders including DOE, DOH, DSD, donors, Civil Society structures, and other partners in the sub-district
• Attend and participate in regular strategic and coordination meetings such as DREAMS partner meetings, DOH partner meetings, and Technical Working groups in the district
• Coordinate the timely submission of relevant reports required and that contribute to district outputs
• Coordinate program activities with external agencies such as public health, NGO partners, regulatory bodies, donor monitoring and auditing agencies, and others as necessary
• Under the supervision of the District Manager, manage sub-district staff including providing supervision support and daily time attendance
• Supervise and manage the daily duties of supervisees and sub-district team to ensure optimal staff performance and maintenance of sound labor relations
• Mentor sub-district team members to comply with the organization's policies
• Coordinate regular meetings with the sub-district team and undertake regular implementation site visits in collaboration with the Clinical Mentor, to ensure outputs are delivered
• Ensure each cadre of staff performs as per daily targets
• Conduct staff performance assessments together with District Manager or Clinical Mentor, on sub-district staff including probation and annual appraisals
• Identify sub-standard performance and consult District Manager or Clinical Mentor to take necessary corrective action
• Attend to all staffing requirements and administration at the sub-district level
• Promote harmony, teamwork, and sharing of information
• Coordinate the recruitment process for replacements or new staff appointments, in collaboration with the District Manager
• Coordinate the process for onboarding and orientation of new starters in the sub-district, in collaboration with the District Manager or Clinical Mentor
• Liaise with the District Manager to conduct a skills audit to identify the training needs of sub-district implementing staff
• Liaise with the District Manager and other Technical Leads to develop training plans based on skills audit results
• Where applicable or required, provide formal training including off-site and, on the job to facilitate skills transfer to internal staff
• Identify and support training needs as relevant for DOH or DOE officials, in collaboration with District Manager and Capacity Building Lead
• As per program requirements coordinate and facilitate School sensitizations and engagements, in line with the implementation of the SOP for SRH and Social services
• Conduct post-training evaluations to get feedback on the effectiveness of training
• Ensure training-related registers, assessments, and evaluations completed in the sub-district are filed and hard copies provided to the District Manager
• Take ownership and accountability for tasks and demonstrates effective self-management
• Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
• Maintain a positive attitude and respond openly to feedback
• Take ownership of driving your own career development by participating in ongoing training and development activities such as conferences, workshops, etc.

Required minimum education and training:

• Bachelor's Degree or equivalent in Development Studies, Social Science, Public Health, Management, or related fields
• Understanding and knowledge of HIV, SRH, PrEP, and GBV
• Excellent written and oral communication skills in English, including report writing

Required minimum work experience:

• At least 2 - 3 years of experience working in the Health and Education sector, involved in programs providing a comprehensive package of SRH services including HTS, PrEP, PEP and STI screening, Child Protection, Gender Based Violence (GBV), and Youth programs
• Experience in working with SAG ministries (DOE, DSD, DOH) and other government departments at sub-district and district level
• Experience with PEPFAR-funded projects will be an added advantage
• Experience in DREAMS program implementation
• Experience in coordinating community-based program implementation

Desirable additional education, work experience, and personal abilities:

• Qualification or experience in training, mentoring, project management, team building, and quality improvement methodologies
• Sound knowledge and some experience to include: ART, PrEP, and PEP initiation and management; HIV testing; and provision of sexual and reproductive health services, including contraception, STI, and related services
• Knowledge of district DOH and DOE health structures including Schools and community health services
• Experience working in a donor-funded organization/NGO or project-based environment
• Exceptional organizational, administrative, and effective communication skills together with working knowledge of Microsoft Office and Excel
• Ordered and systematic in approach to tasks
• Pro-active, and able to exercise discretion
• Able to prioritize own workload and work towards deadlines
• Self-motivated, able to work independently and work as part of a multidisciplinary team
• Able to speak other common African languages in the sub-district

Demands of the job:

• Adaptable, flexible, able to problem-solve, and coordinate mobile services
• Domestic traveling and working overtime/after-hours may be required from time to time; must be contactable after working hours
• Able and willing to work flexible hours as needed and without constant or close supervision
• Highly pressurized environment
• Requires attention to detail

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 18 October 2024.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

• AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• AJ Personnel does not have any salary or other information regarding the position.

AJ Personnel