Job Description

Payroll Processing:

• Processing of all salaries and monthly wages.
• Check overtime, travel claims or any deductions
• Ensure all earnings and deductions are authorized by the Manager.
• Ensure any Changes are correctly changed on VIP and the reporting Managers are correctly

captured on VIP.

• Update of departments and paypoints on monthly basis.
• Ensure Salary Increases are correctly processed on VIP.
• Ensure CTC are correctly captured on VIP.
• Ensure Perks Tax is correctly captured on VIP as and when applicable.
• Ensure Loans are correctly processed.
• Ensure deadlines are met.

Medical Aid:

• Ensure the billing for the Medical Aid are correctly captured on VIP.
• Ensure all new members and dependents are correctly captured on VIP.
• Ensure terminations are correctly processed on VIP i.e., pro-rata EE and ER contributions.
• Medical Aid payments are due by the third of the following month.

Provident Fund:

• Ensure Provident Fund schedules reconciled back to the VIP reports monthly.
• Ensure for the Provident fund reconciliation function.
• Ensure Provident Fund schedules reach the Provident Fund Administrators by the third of every month.

Other Third-Party Payments:

• Ensure Garnishee Order, Union, Bargaining Council, SARS, UIF, Skills, etc.

submitted to the Finance department before the sixth of every month for payment.
Ensure schedules are communicated to the Third Parties to ensure payment is distributed correctly.
Reports:

• Assist the Group Payroll Manager with the month end reports:
• General Ledger export.
• Co-Reconciliation reports.
• Skills Provision.
• Leave Provision.
• Training Reports.
• Ensure that the Wages are correctly processed as per weekly deadlines.
• Ensure leave applications are correctly processed on VIP and the NBCRFLI Council.
• Ensure unpaid leave is correctly process on VIP
• Ensure pay slips uploaded on ESS a day before pay day.
• Printing pay slips for employees with no access to ESS and distribution.

MINIMUM REQUIREMENTS
Grade 12.
VIP Training
At least 3 years VIP experience.
KNOWLEDGE

• VIP.
• Excel and Word.
• Understands administrative procedures in own department.

SKILLS REQUIRED

• Strong Administrative Skills.
• Organised.
• Able to complete forms related to own working area.
• Can complete administrative procedures with necessary directions and systems at disposal.

Swift Recruitment