Job Description

Social Media Manager - WellingtonFull job descriptionJoin our award winning Wedding Venue as Venue Coordinator.Our upmarket winelands WEDDING VENUE is situated on an exclusive grape farm between Wellington and Paarl. We are currently looking for an experienced, well groomed and energetic individual to join our small, hands-on team and get involved in all aspects of the Venue. The position offers a growth opportunity to a driven, hardworking, and ambitious individual with relevant experience.We invite candidates who meet ALL the requirements to apply -PLEASE DO NOT APPLY IF YOU DO NOT MEET ALL THE MINIMUM REQUIREMENTS AND THE REQUIRED EXPERIENCE.PLEASE READ CAREFULLY HOW TO APPLY AND FOLLOW THE INSTRUCTIONS IN ORDER TO BE CONSIDERED FOR THE POSITION.Salary - market related and linked to experience.Probation period of 3 months.Work Schedule - we are at our busiest during weekends, after hours, public holidays and school holidays - only those agreeable to working these hours and happy to work long and irregular hours need apply.Starting Date - ASAP.The successful candidate needs to be an allrounder with a passion for weddings and hospitality, understanding of customer service, enthusiastic and confident. The ideal person must be organised, well spoken, outgoing, friendly, and flexible. She should have a keen eye for detail, be hands-on, practical and enjoy getting hands dirty. Must be able to work unsupervised and independently within a small team, follow instructions but also be proactive.MINIMUM REQUIREMENTSOwn vehicle with a current valid drivers licence.Stable track record with contactable references.Computer literate (Microsoft Office).Must already live in the greater Wellington/Paarl area.South African Citizen with ID (Police Clearance Certificate will, be required for short listed candidates).Good all-rounder and keen to get involved in all aspects of the business.Must be able to multitask with good organisational and planning skills, with ability to work well under pressure.Excellent written and spoken English skills and fluent in Afrikaans.REQUIRED EXPERIENCEPrevious work experience in venue management, guest house / lodge environment.Qualification in the hospitality.General office administration experience.PERSONALITY/ ATTRIBUTESMature, stable and honest person with high sense of integrity.Sense of ownership (accountability) and pride in work.Well groomed, good personal hygiene & presentable with a friendly personality.Strong work ethic, ability to work unsupervised, work flexible hours and extended hours.Positive, passionate, and compassionate personality.Passionate about weddings, customer service, hospitality.Good interpersonal skills.Self-motivation, enthusiasm, passion, and energy.Methodical work ethic with a high regard for attention to detail.Flexible attitude and keen to get involved in new challenges.Excellent organizational and administrative skills.Physically fit, sober habits and in good health.TASKS / RESPONSIBILITIES INCLUDE1. Venue Sales & MarketingManage the process to source and select vendorsCompile a selection of wedding packages - some all-inclusiveCompile sales and marketing materialPromote these packages via different platforms.Handle wedding and function enquiries, interact with prospective clients and manage calendar.Responsible for wedding viewings and site inspections - mostly over weekends and after business hours.Manage sales process, negotiate individual packages, close the deal and handle documentation.Manage and update Instagram, Facebook and listing sites.Liaise with external website company to update the website.2. Event CoordinationGuide international and national clients through the wedding planning process.Liaise with clients and vendors to plan individual wedding.Finalise logistical details of the wedding/function and compile Function Sheet.Manage Set Up and Breakdown and oversee those services provided by vendors.On the day coordination - mostly over weekends and after business hours. Execute the Function Sheet and manage the order of events .On the day venue hostess - mostly over weekends and after business hours. Manage venue infrastructure during function i.e. open and close, crises management, water and electricity supply management, oversee services provided by staffing company, oversee services provided by external service providers.Manage cleaning team before and after wedding/function3. Office Administration/ GeneralIssue invoices and manage payments.General emails.Filing.Data capturing and financial reconciliations on Excel.Assisting with office and infrastructure i.e. internet, phones, water supply.Running errands.4. OperationalManage cleaning staff and gardening staff to ensure the venue is in immaculate condition.Compile snag list and oversee repairs and upgrades.Manage inventory, stocktaking, stock control and purchasing of items, amenities, cleaning products.How To Apply:Please send a one-page cover letter stating:why you wish to apply for this positionyour renumeration expectationsyour availability/ starting dateyour updated CVa head and shoulder full colour photocontactable referencesPlease note that we will only respond to those candidates who have followed the instructions HOW TO APPLY, and those who meet the minimum requirements, including experience and/or qualificationsJob Type: Full-timePay: R15 000,00 - R25 000,00 per monthApplication Question(s):Are you prepared to work over weekendsLocation:Wellington, Western Cape (Preferred)

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