Job Description

Reference Nr:PDSA357Job Grade: C3Role Description: Reporting to the Manager: Sales and Marketing, the role will be responsible for the administrative duties with regard to the import and export of all Petra Diamonds production at the Sales & Marketing diamond sorting facility (Sky Park).The position is based at the Sky Park Offices in Kempton Park, GautengRESPONSIBILITIES:

• Ensure the adherence to security and HSEQ protocols.
• Model behaviour that is consistent with the Company Safety, Health and Environment Vision and Values. Manage and report on non-compliance issues.
• Establish and maintain good working relationships and an effective / sound communication system with the Sales & Marketing Function and DBSSSA.
• Responsible for the administrative duties of diamond productions from import to export at the Sales & Marketing diamond sorting facility.
• Responsible for the administrative diamond handling duties with regards to internal and external handover documentation.
• Responsible to administer the weekly receipt of diamonds, signing of the brokers notes, as well as the final sign-off of production per tender cycle with DBSSSA.
• Ensure that all Sales & Marketing reporting is aligned with standards, guidelines and schedules.
• Responsible to capture and maintain data on the PDH system and the issuing of daily balancing reports.
• Responsible for the issuing of work on the PDH system to the Senior Diamond Sorters on a daily basis.
• Responsible for the compliance to government tender processes (i.e. SDT, GDV, SADPMR).
• Responsible for the preparation and packing of diamond productions for export and tender processes.
• Responsible for the reconciliation of the Non-Diamond Content (dust & false) and issuing of reports pertaining to it.
• Arrange for the calibration and maintain all assigned laboratory instruments carefully.
• Receive and interpret all procedural updates, in an efficient manner.
• Takes cognisance of and adhere to Company policies, procedures and relevant legislation. Manage and report on non-compliance issues.
• Effective Team Player and Effective Self-Management.

MINIMUM REQUIREMENTS:

• National Diploma (NQF Level 6) in Office Administration
• Minimum 5 years diamond product handling experience - essential
• Computer Literacy in MS Office suite (Intermediate).
• Knowledge and experience of Diamond Programmes - essential.
• Required to travel.
• Valid driver's license.

ADVANTAGEOUS REQUIREMENTS:

• Minimum of 3 years diamond sorting experience
• Understanding of the diamond pipeline.
• Rough Diamond Evaluation Course.

TECHNICAL COMPETENCIES:

• Be able to work under pressure, portray high levels of integrity, attention to detail and assertiveness.
• Ensure that all diamond handling procedures are understood and adhered to.
• Demonstrate knowledge and skill in using the applicable PDH system.
• Know and understand all related company policies and procedures.
• Work under pressure, portray high levels of integrity and assertiveness.
• Know and understand the workflow regarding diamond processing and relevant government processes.
• Attention to detail and problem-solving skills.
• Establish and maintain healthy, diverse internal and external relations.
• Work within a team, supporting peers and less experienced team members, to effectively deliver objectives.

BEHAVIOURAL COMPETENCIES:

• Planning and Organising; Decision Making; Earning Trust; Communication; Continuous Improvement; Safety Focus; Customer Orientation; Valuing Differences; Initiating Action; Managing Relationships

Petra Diamond Limited