Job Description

Key Responsibilities:Stores and Inventory Management

• Organize and maintain a logical and structured store layout.
• Arrange spares and inventory according to specific machines or usage.
• Maintain accurate stock records and enter data into inventory management software.
• Conduct monthly stock checks and ensure stock levels match records.
• Report discrepancies, damages, or stock shortages to management.
• Ensure all stock is correctly labelled, stored, and accounted for.
• Keep the store area clean, orderly, and free of clutter daily.

Parts Management

• Issue parts to the shop floor as needed for work in progress.
• Maintain records of issued parts, including the recipient and job details.
• Ensure required parts for work orders are sourced and purchased promptly.
• Prevent parts from being left unattended in the factoryreturn unused parts to storage within one business day.

Purchasing and Receiving

• Create purchase orders for required parts and equipment.
• Communicate with suppliers to check stock availability and pricing.
• Follow up with suppliers to ensure timely order delivery or collection.
• Verify received goods against purchase orders for accuracy.
• Log received stock into the inventory system.

Driver Route Planning and Logistics

• Regularly follow up with the driver to track delivery and collection progress.
• Plan efficient routes to ensure timely collections and deliveries.
• Confirm stock availability with suppliers before dispatching the driver.
• Provide drivers with a clear schedule in advance to prevent delays.
• Inspect company vehicles upon entry and exit, recording any items transported.

Picking Orders and Dispatch

• Engrave purchased machinery with the company logo and serial number.
• Record serial numbers with corresponding quote or invoice details in the system.
• Ensure picking slips and delivery notes are correctly issued.
• Triple-check that all dispatched machinery includes necessary spares and accessories.
• Coordinate with relevant personnel to prepare orders before delivery or collection.
• Cross-check the customer name, order number, and delivery address against the dispatch documents.
• Ensure the items, quantities, and specifications match the purchase order.

Factory and Warehouse Maintenance

• Help maintain an organized and professional factory layout for client visits.
• Keep the warehouse and factory floor free of spare parts, tools, and waste materials.

Imported Machinery and Parts

• Allocate imported spare parts to designated storage areas upon receipt.
• Log imported machinery into the inventory system.
• Clearly label and categorize import boxes based on machinery type.
• Adjust stock records when imported items are sold or dispatched.

Additional Responsibilities

• Assist on the shop floor when required, including assembly, moving, or preparing machinery for dispatch.
• Ensure compliance with company policies and health C safety regulations.

Key Skills and Qualifications

• Previous experience in warehouse, inventory management, or storekeeping preferred.
• Good understanding of stock control and inventory management.
• Strong organizational and problem-solving skills.
• Ability to operate warehouse equipment (e.g., forklifts, pallet jacks) if required.
• Excellent communication skills for coordinating with colleagues and suppliers.
• Basic computer proficiency for inventory management such as supply correct inventory data for capture on quick books inventory control.
• A valid forklift license (if required) is an advantage.

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