Job Description

Stores Controller - North WestFull job descriptionJob PurposeResponsible for the implementation of continuous improvement activities related to logistical and warehousing of incoming/outgoing products. This position is responsible for procuring, receiving, storing and distribution of products within the warehouse/store, sorting of goods and materials and managing all inventory related functions including inventory accuracy, stock count, stock control and completion of all paperwork as required.Key Performance Areas:Receiving of stock from Receiving DepotVerify quantity/quality delivered against quantity orderedPack/shelve of stock into different store sites within YM Store Create inventory numbersPlan and control of received stockAssures that accurate quantities of product were received by comparing appropriate paperworkReplenishment of StockDetermine the Economic Ordering Quantity and the Re-order point level of the stores items goods to avoid out of stock (Maintenance of stock levels)Efficiently drive and manage the process of procuring goods and services through the tendering and 3 quote processes for stock replenishmentPurchase goods or services according to service level agreements between NECSA and the vendor. Constructively work with the vendor and/or business in order to increase item purchases via catalogues / contractEffectively handle and solve escalated/emergency situations that requires procurement interventionsNegotiates with suppliers to achieve best value for money and to clarify key terms (delivery dates, payment terms etc.)For 3 quote procured goods and services:O Prepares and processes request (RFQ Document)o Investigates available and existing suppliers.o Identifies suppliers which comply with the Necsa procurement procedure, with specific emphasis on B-BBE. Negotiates with suppliers to achieve best value for money and to clarify key terms (delivery dates, payment terms etc.)Issuing of stockPrint picking slip and picking item to be issuedPick stock from the store and handover to the requesterEnsure that all dispatched stock is correctIssue of stock out of the system (Microsoft Dynamics)Stock ControlPreform of routing stock counts to ensure accurate inventory.Conduct of physical stock-counting annually.Accurately check the incoming stockClarifies and resolve discrepancies as requiredRegularly monitor and update inventory records to reflect accurate stock levels.Administration and Fillingxc2xb7 Record Keeping, Proper filling systems for all Purchase Orders and Goods Returned Notes xc2xb7 Sort the delivery note and invoices according to Necsa group entities xc2xb7 Generate system reports as and when required xc2xb7 Ensuring that the operating environment is clean as per policies and procedures. xc2xb7 Move goods into appropriate locations for stocking, keeping pathways clear. xc2xb7 Perform ad-hoc projects and tasks as requested SHEQ ManagementComplete BBS observations in order to prevent injuries.Ensure that material handling is in accordance with general warehouse and logistics best practicesStores product by designated storage areas and adjusting of storage areas accordingly for safe environment.Ensure that safety standards of Personal Protection Equipment (PPE) are followed at all timesKey Knowledge & SkillsReceive stock from Suppliers and inspect goods to verify specifications on the order against the delivery note. Ensure that the required quantity and quality is received and that the goods are not damaged.Capture all the required information regarding stock received on the financial system;Verify that the price is correct as per the order, generate a Goods Received Voucher (GRV) and enter the batch number and receipt number on the GRV;Report price differences to the Section Head;Printing of Recommended Reorder Forms, stamp the Supplier, quantity and price, contact person and delivery tamp on the form, hand them to the buyer after approved by the End-user and Section Head;Generate return batches for wrongly supplier goods to Supplier by completing required documentation and capture information on the financial system, notify the Supplier to collect the goods from Receiving Department;File documents and take a copy of the original tax invoice to the Finance Department for processing;Pack goods receiving such as chemicals, components, electrical equipment, etc. on the allocated shelves in the store. Ensure the safe storage and handling of flammable, chemical and contaminated substances and equipment in compliance with regulatory requirements;Tag all goods and record the inventory number, work pack number, relevant store name, bin location number and quantity on the tag;Issue stock as per the approved stock requisition form and in accordance with the prescribed procedure. Ensure the correct issuing through knowledge and understanding of the small differences in similar stock, such as different valves for different plans, e.g. HF resistant valves which are used in certain plants only;Record stock movement by entering the stock physically issued in the Requisition Book and capture it on the financial system.Issue available stock as required and in the case of insufficient stock, report this to the Section Head;Inform the Section Head timeously of stock levels required ahead of time, such as in the case of a plant shut down for maintenance. This will ensure that minimum stock levels are maintained;Update and balance the theoretical stock in the system with physical stock in the stores;Report all mechanical defaults, damages, defects and breakages immediately to the Section Head;Conduct scheduled stock counts on a quarterly basis and again on an annual basis with the Auditors;Operate the heavy vehicle for collection of goods and deliver raw materials to Vendor for manufacturing;Receive faulty and damaged components from the plant and check for Safety documentation is completed and submitted with goods e.g. Red card and green card;Dispatch mechanical components to the Vendor for repairs and complete the document as per requirements;Operate the forklift and overhead crane for loading, offloading and movement of goods on the floor;Provide reports on stock movement to Finance when requested;Return leaned and repaired usable components to stock. Register the inventory numbers and the value on the financial system;Deliver and collect goods to and from clients when required. Knowledge of ISO 9001 requirements;Knowledge of SHEQ requirements;Knowledge of the theory and principles of Advanced Metrology;Knowledge of relevant Necsa Policies and Procedures;Capturing Stores Stock movement.Issuing of stock.Receiving and storage of stock.Mark and generate work packs for items receipt.Stock counting as per schedule.Transport and delivery of components including to SuppliersResponsible to see that inventory is safeguarded against theft and damage.Responsible for Safety and Quality (SHEQ) in the workplace.Competencies (Job Specific and Behavioural)Communication:Good Communication & Interpersonal skillsResults orientation:Accepts full accountability for delivering results;Consistently delivers results beyond expectations.Building relationships:Establishes strong and broad professional relationships;Easily builds networks and rapport with diverse groups and collaborates cross-functionally.Personal drive:Self-motivated and be able to work under pressure.Planning and organising:Prioritizes the use of time and resources for the achievement of business goals.Identifies critical risks in plans and creates plans as needed; andResponds proactively and demonstrates flexibility in changing priorities.Decisions making:Demonstrates balanced judgement and decisiveness when the consequences of the decision involve some risk to business results, self or the team.Teamwork:Creates a team environment that encourages both individual and team accomplishments;Promotes team cohesion and co-operation;Management: None.Generic: Computer literacy.Knowledge: Solomon ERP program and Necsas Procurement, Provisioning Policy and Procedures.Skills: Financial skills. Good communication & interpersonal skills.Attributes: Minimum standby tasks. Self-motivation and be able to handle work pressure.Problem solvingAnalytical Thinking & attentional to detailJudgement & decision makingMechanical reasoningTime & self-managementAssertivenessDrive (Results orientation)Relationship buildingCustomer service orientationCommunicationSafety orientationTeamwork Minimum QualificationsAt Least 3 year Diploma in Logistics, Warehousing or Supply Chain Management from Tertiary InstitutionValid code 10 drivers licenseComputer literacyOverhead crane and forklift licensesMinimum ExperienceAt least 2-4 years experience in Logistics, Warehousing or Supply Chain Management.General store/warehouse experienceWorking knowledge of Solomon ERP programme, Necsas Supply Chain Management procedureMedical or Pharmaceutical Stores experienceClosing date: 08 July 2024

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