Job Description

Main purpose of the job:

• In consultation with the District Manager, to coordinate and support the implementation of the School-based HIV and Violence prevention program, in order to ensure the delivery of quality, services offered as part of a comprehensive package of care through mobile service delivery, and achievement of targets
• Ensure the establishment of an enabling environment and availability of resources for the sub-district implementation team to deliver their work

Location:

• Nkomazi, Ehlanzeni District, Mpumalanga

Key performance areas:Coordinate and support programme implementation at sub-district level

• Communicate, and promote implementation of the School-based HIV & GBV program at the sub-district level including facilities, schools and other community-based settings
• Jointly develop, implement, and regularly review the district-based workplan for PrEP and SRH with the District Manager and Clinical Mentor
• In collaboration with the sub-district team, develop and implement project management tools to enable effective programme delivery such as weekly driving roster, 4-month mobile schedule updated, and daily/weekly data dashboards assessing performance
• Working closely with the M&E Technical team, leading data-driven planning sessions
• Facilitate regular meetings with sub-district team to ensure outputs are delivered and to review progress on implementation plan
• In collaboration with the District Manager and Clinical Mentor identify the needs of the program at a sub-district level and obtain or advocate for resources required
• Coordinate and troubleshoot all programme-related activities in the sub-district
• Coordinate the development and implementation of Quality Improvement Plans (QIPs) to address relevant programme implementation gaps that require immediate turn-around strategies such as improving uptake of services, PrEP Continuation, etc. in collaboration with the District Manager and Clinical Mentor
• Identifying areas of best practices and documenting success stories

Coordination across Programme streams (internal)

• Support the sub-district team, ensuring that communication between teams is optimal and that program activities are coordinated and leveraged
• Ensure coordination across programme streams including ISHP, PrEP and SRH; Demand Creation, Community Services & Linkages, Clinical, M&E and Capacity Building
• Support activities that increase access for adolescent and youth friendly service (AYFS) including the utilisation of youth zones and Safe spaces at community level
• Develop and effectively manage relationships with relevant Wits RHI structures and other programmes
• Contribute to the achievement of Wits RHIs corporate goals and objectives

Stakeholder Management (external)

• Serve as a representative or point of contact for the Schools project in the sub-district
• Develop and effectively manage relationships with external stakeholders including DOE, DOH, DSD, donors, Civil Society structures and other partners in the sub-district
• Attend and participate in regular strategic and coordination meetings such as DREAMS partner meetings, DOH partner meetings, and relevant Technical Working groups in the sub-district
• Coordinate the timely submission of relevant reports required or that contributes to district outputs
• Coordinate programme activities with external agencies such as public health, NGO partners, regulatory bodies, donor monitoring and auditing agencies and others as necessary

Staff Management

• Under supervision of the District Manager, manage all sub-district staff including providing supervision, support and time attendance
• Supervise and manage the daily duties of supervisees and team to ensure optimal staff performance and maintenance of sound labour relations
• Coach and mentor sub-district team members to comply with the organisation policies
• Coordinate regular meetings with sub-district team and undertake regular implementation site visits in collaboration with the Clinical Mentor, to ensure outputs are delivered
• Ensure each cadre of staff performing as per daily minimum targets
• Conduct staff performance assessments together with District Manager or Clinical Mentor, on sub-district staff including probation and annual appraisals
• Identify sub-standard performance and take necessary corrective action in consultation with the Clinical Mentor and District Manager
• Attend to all staffing requirements and administration at sub-district level
• Promote harmony, teamwork and sharing of information
• Coordinate the recruitment process for replacements or new staff appointments in collaboration with the District Manager or Clinical Mentor
• Coordinate the process for onboarding and orientation of new starters in the sub-district in collaboration with the District Manager or Clinical Mentor

Training and Skills Transfer

• Conduct skills audit to identify training needs of sub-district implementing staff
• Liaise with the District Manager and other Technical Leads to develop training plans based on skills audit results
• Where applicable or required, provide formal training including off-site and, on the job to facilitate skills transfer to internal staff
• Identify and support training needs as relevant for DOH or DOE officials, in collaboration with District Manager and Capacity Building Lead
• As per programme requirements coordinate and facilitate School sensitisations and engagements, in line with implementation of the SOP for SRH and Social services
• Conduct post training evaluations to get feedback on effectiveness of trainings
• Ensure training-related registers, assessments and evaluations completed in the sub-district are filed and hard copies provided to the District Manager

Effective self-management and performance ownership

• Take ownership and accountability for tasks and demonstrates effective self-management
• Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
• Maintain a positive attitude and respond openly to feedback
• Take ownership for driving own career development by participating in ongoing training and development activities such as conferences, workshop, etc.

Required minimum education and training:

• Bachelors Degree or equivalent in Development Studies, Social Science, Public Health, Education, Management or related fields
• Understanding and knowledge of HIV, SRH, PrEP and GBV
• Excellent written and oral communication skills in English, including report writing

Required minimum work experience:

• At least 2 - 3 Years of experience working in Health and Education sector, involved in programmes providing comprehensive package of SRH services including HTS, PrEP, PEP and STI screening, child protection, Gender Based Violence (GBV) and youth programs
• Experience in working with SAG ministries (DBE, DSD, DOH) and other government departments at sub-district and district level
• Experience with PEPFAR funded project will be an added advantage
• Experience in DREAMS programme implementation
• Experience in coordinating community-based programme implementation

Desirable additional education, work experience and personal abilities:

• Relevant Masters Degree
• Qualification or experience in training, mentoring, project management, team building and quality improvement methodologies
• Sound technical knowledge and experience to include ART, PrEP and PEP initiation and management; HIV testing; and provision of sexual and reproductive health services, including contraception, STI, and related services
• Knowledge of district DOH and DOE health structures including Schools and community health services
• Knowledge of clinical systems and data management
• Experience working in a donor funded organisation/NGO or project-based environment
• Exceptional organizational, administrative and effective communication skills together with working knowledge of Microsoft Office and Excel
• Ordered and systematic in approach to tasks
• Pro-active, and able to exercise discretion
• Able to prioritise own workload and work towards deadlines
• Self-motivated, able to work independently and work as part of a multidisciplinary team
• Able to speak other common African languages in the sub-district

Demands of the job:

• Adaptable, flexible, able to problem-solve, and to coordinate mobile services
• Domestic travelling and working overtime/afterhours may be required from time-to-time
• Must be contactable after working hours
• Able and willing to work flexible hours as needed and without constant or close supervision
• Highly pressurized environment
• Requires attention to detail

Communications and relationships:

• Maintain effective working relationships with Wits RHI staff at all levels
• Communicate effectively with external stakeholders such as donors, Government Departments, media, medical and academic institutions, community and other partner organizations in the district
• Needs to lead and foster team development

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 05 November 2024.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

• AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• AJ Personnel does not have any salary or other information regarding the position.

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