Job Description

Motus Toyota Nelspruit currently holds a temporary vacancy for a Supervisor: Parts.Reporting to the Manager: Parts, the purpose of this role is to oversee all administrative work, receiving of parts and to ensure that stocks are adequate, in order and secure, and that parts are delivered in timely and secure way
Specific Role Responsibilities

• Ensure prompt delivery of parts as requested by customers
• Daily perpetual stock checks
• Ensure accuracy of stock being received, unpacked, checked and binned according to Toyota standards
• Ensure that parts are free from damage and that the part number and label are correct before binning
• Submit documentation to Admin Clerk for entering into stock
• Inform admin, salesman and manager of any discrepancies in stock or daily orders being received
• Ensure that parts are picked against a computerized invoice (unless computer down) and placed on dispatch counter
• Ensure that parts returned for credit are properly labelled (and checked for damages) and packaged correctly before binning
• Carry out perpetual and periodical stock counts (physical vs theoretical) and report any shortages and damages to Manager
• Update bin locations as per Toyota specifications and standards
• Examine and ensure that all outgoing parts are free from damage before placing on dispatch counter
• Maximize space utilization and storage systems as per Toyota standards and specifications
• Maintain warehouse strictly according to Toyota standards
• Use systems to analyse efficiencies of pickers, drivers and dispatch staff
• Ensure security of the warehouse is maintained at all times
• Check and ensure that all parts leaving the dispatch are accompanied by invoices, that the parts correspond with the invoices, and that they are boxed, and addressed (if necessary)
• Prepare or ensure that all relevant documentation for couriers is prepared
• Ensure that all documentation is stamped and that all security measures are acknowledged before the parts leave dispatch
• Plan the routing of vehicles, make out trip sheets, and ensure speedy deliveries and collections
• Keep dispatch area clean and tidy at all times
• Ensure that all PODs are received and trip sheets are completed correctly
• Ensure Customer Satisfaction and retention, by providing first class service
• Ensure that all stock records are kept up to date and accurate
• Carry out any other reasonable duties, which may be required from time to time
• Ensure housekeeping and environment is of the highest standard at all times

• A minimum of Grade 12
• Computer literacy is essential
• Clear Criminal Record

• Honesty
• Must have excellent verbal communication skill
• Customer and team orientation
• Accuracy and attention to details

Motus